Management Tools for Increasing Profitability

Agriculture is recognized as one of the most competitive industries. Changes in technology, resource availability, and government policies affect producers differently. Some farmers benefit from these changes, while others are affected adversely.

Similarly, changes in consumer demand and purchasing patterns also affect a producer's ability to compete and make money. While agriculture is dynamic in the sense that it is always changing, it is also constant in at least two ways:
It is necessary for the farm to operate as a business where long-term profits are made.
To make a profit, farmers must identify what they are good at doing, that is, they must find their comparative advantage.

In general, a farmer is always comparatively better at one activity than another. It is important to remember that finding your comparative advantage is not the same as finding an activity that you are always better at doing than everyone else. Inst ead, it is a relative comparison which indicates that you do this activity or set of activities better than you do another set of activities. Identifying your comparative advantage increases the likelihood that your farm will be profitable. A specific w ay to determine your competitive strengths and identify your comparative advantage will be discussed after consideration of the types of marketing strategies.

For most food and fiber products, your profits can be increased by following one or more of the following strategies:

An example of the first strategy may be the decision to grow corn or soybeans. Large quantities of these commodities are used in the United States and in the rest of the world, and the market for these crops is well established. Success is frequently measured by the producer's long-term ability to grow a crop at a cost that is lower than the established market price and that is sufficient to allow the farmer to remain in business. In this sense, the business survives because of the producer's better management of resources.

A second strategy targets a particular market or commodity, such as the organic consumer or shiitake mushroom market, where fewer suppliers compete and the total size of the market is smaller. Production and marketing efficiencies are also required w ith this market strategy, and price information, production practices, and marketing procedures are much more uncertain. With this strategy, the farm business survives because of the innovative skills of the farmer.

Finally, a third strategy may be to differentiate your product from other competitive products through added services desired by buyers. With adoption of this strategy, a farmer is trying to move beyond the sale of a "commodity" to the sale of a comm odity and its associated services. Packing higher quality products and precooling perishable commodities are examples of value added notions frequently used by growers that use this strategy.

In addition, all growers should examine income enhancement and risk reduction opportunities associated with participation in government programs, conservation reserve, and crop insurance policies. Successful farmers have already found their competiti ve advantage, that is, they have identified what they are efficient at doing and it is important that every farrner evaluate his or her "business" with this idea in mind.

How can you identify what you are good at doing? Four specific actions can help you identify your strengths.

First, you must have an accurate measure of inputs needed and used, as well as the output produced. Inputs are the basic factors of production, such as land, fertilizer, chemicals, labor, management, and capital equipment. Outputs include bushels of a commodity, pounds of meat, or gallons of milk. The ratio of output produced to the quantity of inputs used for each enterprise provides a measure of technical efficiency.

Second, you need to compute the difference between the value of the resources to be used (estimated cost) and the expected price to be received for each unit sold. This measure provides one estimate of the potential profit from each activity.

Third, you must develop a sound farm business management plan which takes into consideration financing, marketing, production, labor availability, and technology. Insufficient access to money or markets may limit possible profits. In planning, exami ne new or innovative production systems which could expand current yields or the addition of crops which are not grown currently. Pay particular attention to the marketing element of this plan, since it influences what and when you sell, and whether a pr ofit can be realized.

Finally, you should compare your activities and enterprises with those of your neighbors and competitors to see how you rate in terms of quality produced, technology used, costs per unit of output, and prices received.

However, it is important to realize that completing all four planning activities will not ensure a profit - it only increases your likelihood of a profit. For your farm to remain viable, you must realize a profit. This means that you also need to de termine your comparative advantage in those activities.

Comparative advantage can be thought of as consisting of two related parts:

  1. an internal, on-farm element which tells you how proficient you are at using your resources to produce one enterprise relative to another enterprise; and
  2. an external farm measure of your performance as judged by the marketplace.

The on-farm measure is primarily, but not exclusively, a technical input-output relationship which considers how well your resources are used (comparatively) to produce total farm output. Farmers need to determine if they are better at producing corn , soybeans, vegetables, or some other commodity. Using a relative measure, a farmer will always be relatively better at producing one commodity over another. An external performance measure that should be included in this process is the value of the services or commodity as measured by the marketplace, that is, the price received. A direct way to identify your comparative and competitive strengths is to calculate what you are giving up in order to do what you are currently doing. Economists identify this notion as measuring your opportunity cost Estimation of your opportunity cost for each activity will provide a measure of your relative strengths and weaknesses.

The notion of opportunity cost provides some insight about what you are good at doing as measured by a convenient point of reference, that is, money. Is there a more profitable combination of crops and/or livestock for you to produce? Should you con sider a new or alternative crop to replace your current crop? The answer to both questions differs with each farm situation, but they can be analyzed through opportunity cost comparisons.

Opportunity cost can be thought of as the value of what you give up to do something else. For a section of land, if you grow corn, then you cannot grow fall broccoli on it at the same time (usually). If you grow corn, then your major expenditures ar e for seed, planting, fertilizer, chemicals, harvesting, and drying the corn. The sum of all variable and fixed costs is your cost of production for corn. However, your opportunity cost of growing corn is the value of the next best alternative use of th e land which, in this case, is assumed to be growing broccoli.

The worksheet below makes this point a little clearer.



Comparative Advantage Worksheet
Should Farmer "A” Switch from Corn to Broccoli in 1989?

1. Current farm information:

Current crop (corn)
    Historic yield/acre:
    Projected price:
    Projected govt. payment/acre:
    Projected cost/acre:
115 bushels
$2.80 per bushel
$91.67
$187.77
Alternative crop (broccoli)
    Probable yield/acre:
    Projected price:
    Projected govt. payment/acre
    Projected cost per acre:
350 boxes (21 lb.)
$4.75 per box (21 lb.)
$0.00
$1,485.25s
2. Calculations:
(Note: Order of calculation is important)
    a. Calculate gross returns per acre from alternative crop (price x yield)
+$1,662.50
    b. Projected difference in govt. payments/acre (alternative minus current)
-$91.67
    c. Projected difference in cost of production per acre (current minus alternative)
-$1,297.48
    d. Sum of a + b + c
$273.35
    e. Opportunity cost of current crop equals total from (d) divided by the yield of the current crop.
$2.38
3. Interpretation of answer from (e).
    If (e) is greater than the price of the current crop, then choose the alternative crop.

    If (e) is less than the price of the current crop, then choose the current crop.
Since $2.38 is less than $2.80, the best option is to choose to continue to grow corn. Said another way, the worksheet says that broccoli earns us $2.38 per bushel of corn. Since we receive $2.80 for the corn, we don't want to give up $2.80 per bushel to earn $2.38 per bushel, so we stay with corn.

Source of farm information was the North Carolina Cooperative Extension Service corn and broccoli enterprise budgets.


Note that the alternative crop (in this case broccoli) returns were measured in terms of corn dollars per bushel. In this way, your returns from corn production are expressed in terms of what you are giving up to grow corn. 'Thus, a more accurate me asure of your return from corn production not only considers the cost of producing corn but it also considers the value of the forgone broccoli crop. In this example, we recognize that the opportunity cost of growing corn is $2.38 per bushel, which is le ss than the $2.80 per bushel projected market price of corn. This measure says we earn $.42 per bushel more by continuing to grow corn than by switching to broccoli under the price and cost assumptions used in this analysis. Or we know that broccoli ear ns us only $2.38 per bushel of corn, while corn earns us $2.80 per bushel of corn. Greater returns ($.42 x 115 bushels, or $48.30 per acre) are realized by continuing to grow corn. Also, note that the order of addition and subtraction to calculate b and c on the worksheet is important since the order determines whether the value is a net gain or a net loss.

Thus, through a series of paired comparisons, you can determine which crops or activities result in higher expected incomes than current enterprises. In addition, this procedure identifies your competitive strengths and your comparative advantages in farming. For producers who wish to examine a large number of alternatives, this process is somewhat tedious, but microcomputer programs can aid in development of an optimal production mix for the farm.

In addition to opportunity costs, two other points deserve special attention: marketing and farm management. Farmers often think it is sufficient to compete on the cost side, that is, they recognize it is important to reduce their cost per unit. How ever, they also compete on the revenue (price) side through marketing.

For example, sales may be timed to take advantage of seasonal price changes for perishable commodities. Location of sales can be changed if prices are regularly better elsewhere. Similarly, quality and production practices can affect prices received through the use of mulches, irrigation, and variety selection. Remember that marketing considerations influence production decisions. There are many approaches to managing a fan-n and people, but it is essential that decisions be made in a timely, appr opriate manner. Maintaining records and periodically analyzing them are necessary so that proper business decisions are made. An important consideration in examining a new or alternative enterprise is that it will likely take more management time.

Summary

Many sources of general and particular information and assistance are available.

Agriculture has become an increasingly sophisticated business. Farmers can take advantage of many types of information and innovative technology to manage their operations efficiently. Marketing is increasingly recognized as a vital part of a succes sful farm operation. Only by considering all aspects of the business of fanning can today's professional farmer run a profitable business in this highly competitive industry.


The North Carolina Cooperative Extension Service offers the following publications in its Increasing Family Income series:
So You Need a Job, HE-347-1
A Business of Your Own, BE
-347-2

Economics


AG-418
Prepared by:
Edmund A. Estes, Extension Economist
North Carolina State University