North Carolina Extension Association
of Family & Consumer Sciences

The professional association for family & consumer educators of
North Carolina Cooperative Extension

1999 Minutes

Special Session Executive Board Minutes - October 25, 1999
(Electronic Board Meeting)

On October 14, 1999, Vice President -Public Affairs, Susan Hamilton corresponded by electronic mail with the executive board of the North Carolina Extension Association of Family and Consumer Science. Susan stated that, in light of the fact that the two top leadership positions in the State Association were held by persons in areas of the state affected by Hurricane Floyd that she was asked to handle this action of the board. Amelia Watts had moved that that the NCEAFCS donate $1000 from the Shares savings account to the "NCCES Benevolence Fund" set up by N. C. Cooperative Extension Service Foundation to benefit NCCES employees who were victims of Hurricane Floyd. The motion was seconded.

A review of by-laws as written follows:

Article VI, Section 1C: The Executive Board may conduct business by mail or electronically when necessary. A report of any such action taken shall be verified and made a part of the minutes at the next meeting of the Executive Board.

Article IX, Section 2--The President, with the approval of the Executive Board, may call a special session of the Executive Board, if necessary and/or conduct business by mail or electronically.

The following members of the executive board responded in the affirmative:

Alice Pettitt, Eleanor Summers, Amelia Watts, Frances Turner, Jo Ann Williams, Mary Clayton-McGlauflin, Kathy Hester, Peggy Nuckolls, Hope Hunt, Peggie Garner, Agnes Evans, Linda Aycock, Sandra Woodard, Joann Cope.

On Oct 22, Susan Hamilton sent electronic mail to Association members to inform the membership of the decision of the Executive Board to contribute $1000 for Floyd relief.

It was noted that funds would be available in the Shares Savings Account. The financial current statement was stated as follows:

CD-term certificate $6687.31
Share savings account $7279.08
Interest checking $1653.43

Susan indicated that some funds would need to be transferred from savings to checking to meet Association obligations through the end of the year, but funds to cover the donation were available. This money would be taken from the Shares account, which does not carry a penalty for withdrawals. While a vote of the membership was not required, an effort was made through electronic mail to make the Association members aware of the recommendation of the Executive Board. Members were asked to respond to Susan Hamilton by e-mail .

It was the desire of the Board to complete the donation process prior to the national meeting.

Based on the motion passed by the Executive Board and the positive response of Association members, the treasurer will send a check for $1000 to the "NCCES Benevolence Fund."

Respectfully Submitted,
Eleanor Summers, Secretary
Sandra Woodard, President 

NCEAFCS ANNUAL MEETING - August 11, 1999

President Sandra Woodard opened the 1999 Annual Session of the North Carolina Extension Association of Family and Consumer Sciences. After the meeting was called to order, President Elect Jo Ann Williams called on Peggie Garner, Southeast District President, to give the thought for the day. Peggy read from Simple Abundance, A Daybook of Comfort and Joy by Sarah Breathnach. The reading for October 9 was Coping With Stress, with a focus of creating quiet corners for oneself.

Eleanor Summers, Secretary, presented the minutes from the 1998 annual session as posted on the NCEAFCS website. A motion was made by Laurie Stevens to dispense with reading the minutes and accept the record of minutes as posted on the website. Peggie Garner seconded the motion. The motion carried.

Connie Greene, State Treasurer, presented the treasurer's report. The balance on hand in the checking account as of 8-6-99 was $2012.85; balance on hand in the savings account as of 7-27-99 was $8,231.51; balance on hand in share term certificate as of ;8-6-99 was $16,574.04. Sandra called for questions regarding the report. There being no questions, a motion was made by Joann Cope and seconded by Nancy Abasiekong to accept the treasurer's report. Sandra announced that the board had approved a committee to audit the financial records before January 1, 2000.

Connie then presented recommendations approved by the board to transfer funds between accounts as follows: (1) Transfer up to $1500 from the share account to the checking account to cover unexpected expenses incurred in 1999. Connie estimated an additional $500 - $1,000 would be needed to cover unexpected expenses for increase in awards, PILD Meeting, new supply of printed stationary with logo, membership luncheon and lack of state dues from life members. Tracie Barnhart moved to accept the recommendation to transfer up to $1500. Linda Aycock seconded the motion. The motion carried. (2) Transfer of funds from the shares account balance to the share term certificate of deposit to take advantage of greater interest earnings. A minimum required balance will be maintained. Renay Knapp moved to transfer these funds as recommended, and Frances Turner seconded the motion. The motion carried.

Sandra called on Tracie Barnhart to give the registration report. She reported a registration total of 150 attendees.

In response to President Woodard's request for reports of committees, Susan Hamilton, vice President, Public Affairs, presented the reports of the Standing Committees as previously posted on the NCEAFCS website for membership review. Peggie Garner moved that the reports by committee chairpersons and reports by district presidents be accepted as posted, and as approved by the board. Geissler Baker seconded the motion, and the motion carried.

President Woodard called on Ann Darkow to present the Year 2000 slate of officers. The recommended slate for Executive Board was as follows: President, Jo Ann Williams (SE); President Elect, Susan Hamilton (SC); Vice President, Public Affairs, Denise Baker (W); Vice President, Awards and Recognition, Linda Aycock (NC); Vice President, Professional Development, Elaine Whitaker (NW); Vice President, Member Resources, Marilyn Gore (SW); Secretary, Dee Furlough (NE); Treasurer, Debra Stroud (NC); State Administrative Liaison/Advisor, Dr. Sandy Zaslow (NCCES); Immediate Past President and Parliamentarian, Sandra Woodard (NE); State Life Member Representative, Earline Waddell (SC). District President are Joyce Boatwright (NC); Nancy Abasiekong (SW), Alexis Scott (NW); Carolyn Goodman (NW); Betty Thompson (SC); Wanda Campbell-Clay (SE) and Renay Knapp (W).

President Woodard called for additional nominations from the floor. There being none, Carolyn Rudd moved to accept the proposed slate of officers as presented and previously posted on the NCEAFCS website. Connie Greene seconded the motion. The motion carried.

Ann presented the nominations for Year 2000 State Program Committee Chairperson s as follows: Awards and Recognition Group A, Kathy Hester (NW) and Group B, Tracy Davis (SW); By-Laws, Susan Hamilton (SC); Budget, Debra Stroud (NC); Historian, Margaret Allsbrook (NC); Nominating, Agnes Evans (SC); State Meeting, Susan Hamilton (SC) and Resource Development, Susan Condlin (SC). President Woodard called for nominations from the floor. There being none, Joann Cope moved to accept the program committee chairpersons as presented. Jackie Roseboro seconded the motion. The motion carried.

President Woodard thanked the 1999 nominating committee members which included the following: Chairperson, Ann Darkow, (SE); Carrie Thompson (NC); Elizabeth Furlough (NE); Mary Clayton-McGlauglin (w); Sue Counts (NW); Susan Noble (SC); Shenile Rothwell (SE) and Sandra Brown (SW).

The nominating committee recommended that Sandy Wiggins (NCCES) serve as President of the Federation for the Year 2000.

President Woodard called on Sandy Wiggins for a report on the NEAFCS Annual Session, "Designing For the Future," October 31-November 4 at the Koury Convention Center, Greensboro, N. C. Sandy distributed a NC Travel Guide from the Department of Tourism. Sandy gave an update on potential keynote speakers, including the status of the invitation extended to Elizabeth Dole. The steering committee will make final decision. Dr. Ort (NCCES) and Kansas will host a meeting for State Program Leaders and others.

President Woodard informed the members of opportunities to volunteer to work with national chairpersons on exhibits, registration, and arrangements committees. She also asked members who used state travel allotment to take advantage of early registration to also send in the official national registration form. The statement, "registration paid by travel allotment, NC State," should be written at the bottom. To avoid duplication of registration, the confirmation card should be stapled to the registration form and mailed.

2000 Budget-Debra Stroud presented the proposed budget for Year 2000 that had been adopted during the Leadership Session. The proposed budget is a balanced budget with anticipated income of $10,860. Expenses include budget allotments for executive officers, standing committeess, and other expenses, including dues to National, Federation dues, and Extension Homemakers Scholarship and Horn of Plenty. Districts will collect one dollar from each member for Horn of Plenty and Extension Homemakers scholarship. Debra noted that the $120 dues from lifetime members does not cover district dues. Christine Smith moved that the budget for Year 2000 be accepted as proposed. Linda Aycock seconded the motion. The motion carried. Debra will post the budget on the NCEAFCS website.

President Woodard said that the executive board did not put anything in writing regarding agents transferring to new districts, as a result of county realignments. The board recommends that district executive boards address any issues.

By-Laws-President Elect Jo Ann Williams presented proposed changes to by-laws. The executive board voted to recommend changes to Article II, Section 2- National Life members; Article IV, Section 5-Duties of Officers; and under NCEAFCS Policies and Procedures, changes in Recognition and Awards. Proposed by-laws changes were posted thirty (30) days in advance of the annual session on the NCEAFCS website for member's review. Sandra Head moved that proposed changes to by-laws be accepted. Susan Morgan seconded the motion. There being no further discussion, the motion carried.

Awards and Recognition-Alice Pettitt, Vice President discussed procedures for submitting awards applications. She showed an example of a clear plastic "quick file" in which to submit paperwork. Alice Pettitt reported that a silent auction will be held at National Meeting Welcome Event. Each state will bring one to five items. A recognition for originality will be given. Alice recognized the dedicated work of committee members. Members received a handout describing recommended Procedures for Awards and Recognition.

Ada B. Dalla-Pozza has agreed to have the award in her name included in Extension scholarship and awards program, beginning in year 2000, instead of NCEAFCS awards program. The value of this scholarship will increase from $500 to $1000. NCEAFCS will recommend the recipient to the Extension committee. NCEAFCS will work with Dr. Billy Caldwell. Adoption by membership is needed. Carolyn Rudd moved to accept the proposed procedures for Ada B. Dalla-Pozza. Glennie Beasley seconded the motion. The motion carried.

The following procedures for awards and recognition were considered individually:

1. State winners will be notified after judging is complete on the state level. The names of winners will not be released to the general membership or to the public until after the state meeting awards presentation. Frances Turner moved to accept this procedure. Margaret Bullock seconded the motion, and the motion carried.

2. Quality plaques will be given to award winners according to specifications developed by the awards committee in 1999 in order to ensure continuity of quality from year to year. The following awards shall receive 9 x 12 plaques: Distinguished Service, Florence Hall,

Continued Excellence, and Ada Dalla Pozza Professional Development Endowment. the following will receive a framed certificate, since they are grants or fellowships: Greenwood Fellowship, Grace Frysinger Fellowship, and Kraft Foods Consumer Center Media Grant. All other awards will receive 8 x 10 plaques. Sarah Ann Sasser asked if the applications sent to national would receive a certificate. Alice said these would receive a certificate. The motion to accept these procedures was made by Ila Parker and seconded by Jewell Winslow. The motion carried.

3. All Cooperative Extension Service team members who are members of NEAFCS will receive a plaque. Cooperative Extension Service team members who are not members of NEAFCS will receive a framed certificate. These guidelines are the same used on the national level. After a period of questions and explanations, Carrie Thompson moved to accept the recommended guidelines. Susan Morgan seconded the motion. President Woodard called for those in favor to stand and be counted. Those opposed were asked to stand and be counted. The motion passed by a two-third majority vote.

4. First place state winners will be recognized at the state meeting with a plaque according to the above specifications. First and second placd winning applications will be sent on to national competition (for national award categories). Exceptions: Distinguished Service Award winners and Continued Excellence--the number of winners will be determined according to national guidelines, which is determined by the number of paid members of NEAFCS by the February 1 deadline. Ada Dalla Pozza Professional Development Endowment will be presented at the annual Extension Conference. Jackie Roseboro moved and Jean Balance seconded the motion to accept this recommendation. The motion carried.

5. For the Youth Award, and the Early Career Award, which are state awarads only, one winner shall be selected from each association district. Carmen Long moved to accept the recommendation and Margaret Bullock seconded the motion. The motion carried.

6. NEAFCS members who are winners of the following national awards shall receive a corsage to wear at the national meeting: Distinguished Service Award; Continued Excellence Award; Florence Hall Award; NEAFCS Extension Educator of the Year. The state vice-president of awards and recognition will contact the State President to order corsages, and will notify the district presidents to reimburse the state treasurer for national corsage expenses. Alice noted that the committee felt it was important to put the guidelines in writing to facilitate consistency. Ila Parker moved to accept the recommendation. Pearl Stanley seconded the motion. The motion carried.

President Woodard thanked the awards committee, groups A and B and the applicants for the 1999 awards for their participation.

Sandra called on Susan Hamilton, Vice President, Public Affairs for the report of Professional Development. Susan asked Mary Clayton-McGlauflin to come forward and annouce those who received graduate degrees since the last annual session. Mary announced the following: Tammy Tanner, degree from North Carolina Central; Verlene Stephenson, degree from North Carolina State University; and Rose Massey, degree from North Carolina State University. Each received a gift of recognition. Mary said that three additional agents had come forward with information about graduate degrees. They were: Marna Holland, Haywood County; Nancy Ostergaard, Buncombe County; and Laurie Stevens, Davidson County.

Susan thanked Hope Hunt for the information on the web. Susan reminded agents to send in the Millennium Challenge forms by September 1. Recognition will be given at national for an agent achieving six from any level.

Plan of Action for Year 2000 from officers should be sent to Hope Hunt to post on web by September 1. Information sent to Hope must be typed exactly as it will be presented on the web.

Federation Update-Sandy Wiggins, Federation President Elect, reported that the Federation will sponsor Fun Night at State Extension Annual Conference in November. The event will not be a "fund" raiser, but an evening of great food, fellowship and fun at Jillians on West Street in downtown Raleigh. Tickets will be purchased in advance and covered by per diem.

The Federation will host a forum in December. District President Elects will attend.

Horn of Plenty-Sandra Woodard will represent the association at the "Horn of Plenty" on August 20. The state association president also serves on other boards, including 4-H Development Fund, Federation Board, and Cooperative Extension Foundation.

FCS Roundtable Summary-Marilyn Cole shared highlights from the summary of the roundtable held last year at state meeting in Williamston. She distributed copies to the membership. Dr. Judy Mock worked with this group.

Webmaster-Sandra called on Hope Hunt, webmaster for the association. Hope said the website should be a reference for NCEAFCS membership. She called attention to the National Meeting website, and said the public affairs committee will serve as an advisory committee for the website and webmaster.

Food Lion Community Days-Melissa Hight reported on plans for the final community way days activity, August 23-25. Twelve vouchers were place in member registration packets. Melissa reported that approximately $800 was cleared the first time; $400 was cleared the second time. This is the final opportunity for this fundraising activity for the national meeting. Sandra Head is co-chairpserson for this project.

President Woodard called for other business. There being none, Sandra appointed Hope Hunt, Margaret Bullock, and Lucille Carter as readers for the minutes of the annual session, prior to posting on the web.

The following announcements were made: Laurie Stevens will serve as candidate for National Vice President, Awards and Recognition. North Carolina will have ten delegates, seven of which will vote, for the national meeting.

Voting delegates are: Sandra Woodard, Wanda Clay, Betty Thompson, Renay Knapp, Joyce Boatwright, Carolyn Goodman, and Nancy Abasiekong. Alternate delegates are: Alexis Scott, Jo Ann Williams, and Debra Stroud. The administration will provide $500 in travel support. All ten delegates are to attend all business sessions and arrive prior to session time.

Delegates to the Southern Region Officers' Workshop, February 305, 2000 will be Jo Ann Williams and Susan Hamilton.

Delegates to Public Issues Leadership Development conference, April 2-5, 2000, Washington, DC will be Jo Ann Williams and Denise Baker.

Following announcements, Amelia Watts installed officers for the Year 2000.

There being no further business, the meeting was adjourned by President Woodard.

Respectfully submitted,

Eleanor Summers, Secretary NCEAFCS
Sandra Woodard, President NCEAFCS

Executive Leadership Seminar      August 10, 1999

Vice-President Public Affairs, Susan Hamilton, called the meeting to order in Auditorium 111 of the Koury Convention Center in Greensboro, N.C. at 2:30 p.m.

Susan informed the 1999/2000 state officers and committee chairs and 2000 district officers and committee chairs present that objectives for the meeting were to (1) develop objectives and plan of action and (2) develop budget request to support plan of work. Each committee submitted a budget request to the budget committee for preparing the Year 2000 state association operating budget.

District officers were directed to meet with state officers for training in pre-determined areas marked by signs in the room.

Susan reconvened the group and called for committee reports.

By-Laws - Sharon Rushing reported that the committee had developed a plan of action and objectives. They also submitted their budget to the budget committee.

Historian - Joann Cope reported that the committee plans to focus on finding a repository for historical records. Other objectives include plans for district historians to maintain district records that will be reported to the state.

Nominating - Agnes Evans reported that the nominating committee will develop a slate of officers for 2001.

State Meeting - The South Central District will host the Year 2000 State Meeting.

Public Affairs - Susan Hamilton reported that the committee had adopted the plan of work from last year. The committee will continue to promote the Millennium Challenge. District Vice-Presidents agreed to serve as web advisors to Hope Hunt, association webmaster.

Awards and Recognition - Linda Aycock reported that 100 percent of committee was represented. A plan of action included updating web page with information about awards and recognition.

Professional Development - Catherine Sullivan reported that the committee had written objectives and presented budget request. The committee will continue to keep information on the web site.

Member Resources - Frances Turner asked that members update the membership list that goes into the state treasurer.

Presidents - Sandra Woodard reported that budget requests were made and by-laws were reviewed for responsibilities.

Secretaries - Dee Furlough reported secretaries were trained in preparing and distributing minutes to district, state, and life members.

Susan Hamilton reminded the group to send reports to her. Susan will pass on reports to incoming vice-president and public affairs.

Sandra thanked the officers for attending the leadership session. She challenged the members to return to their respective districts with a plan of action and ask agents for support as district officer.

Sandra called for a motion to accept plan of action reports and 2000 state committee reports. Rose Massey moved that reports be accepted as presented. Frances Turner seconded the motion. The motion carried.

Sandra asked vice-presidents to submit program information in forms. Susan Hamilton recommended that state chairpersons should send out information to all district chairpersons to remind them of their duties.

Duties for district officers begin at close of state meeting; for state officers, with the exception of treasurer, after close of national meeting. State treasurer begins duties January, 2000. The state treasurer serves for two years.

Deborah Stroud, nominee for state treasurer, reported a budget anticipated of $10,695 based on membership of 165.

Linda Aycock moved the budget be approved as submitted. Joann Cope seconded the motion. The motion carried.

Sandra Woodard turned the meeting back over to Susan Hamilton, Vice-President Public Affairs.

Connie Green asked that membership forms be completed for new members and sent to the treasurer. Dues are to be paid to the district by October 1. District dues are to be paid to the state by November 1.

The meeting was adjourned.

Respectfully submitted,

Eleanor Summers, Secretary NCEAFCS
Sandra Woodard, President NEAFCS

NCEAFCS Board Meeting   August, 9, 1999

President Sandra Woodard called the meeting to order at 6:15 p.m. in the Edinburgh Room of Koury Convention Center in Greensboro, N. C. Jo Ann Williams, president-elect gave inspirational words of wisdom from Ian Percy entitled "Team Commandments," which listed ways to work effectively as a member of a team.

Amelia Watts, past state president served as Parliamentarian.

Sandra appointed Peggy Nuckolls, Peggie Garner and Jo Ann Williams as a review committee for minutes of the board meeting.

Peggie Garner, southeast district president, warmly welcomed board members to the state meeting on behalf of the host district. Peggie noted the Greensboro location was chosen because of planning for the national meeting.

Eleanor Summers, secretary, distributed minutes from the NCEAFCS mid-year board meeting held in Lexington on March 19, 1999. The minutes had been posted to e-news for review and to the association's website. Amelia Watts moved that the minutes be accepted as presented. Jo Ann Williams seconded the motion.

Sandra called the roll. Present were Jo Ann Williams, Susan Hamilton, Alice Pettitt, Mary Clayton-McGlauflin, Frances Turner, Eleanor Summers, Connie Greene, Amelia Watts, Dr. Sandy Zaslow, Joann Cope, Ann Darkow, Kathy Hester, Peggy Nuckolls, Agnes Evans, Peggie Garner, Hope Hunt, Sue Estridge and Sandy Wiggins.

Connie Greene, state treasurer reported total available assets on hand of $16,574.04 in accounts as follows: Checking - $2,012.85 as of 8/6/99; Share Account - $8,231.51 as of 7/27/99; and Share Term Certificate - $6,329.68. (See attachment 1) Connie estimated that expenses would exceed available funds in checking account. Joann Cope moved to accept the financial report, January 1 - August 6, 1999 as presented. Peggie Garner seconded the motion. The motion carried. Sandra asked Connie to have the financial records audited before passing them on to the next treasurer. Joann Cope and Mary Clayton-McGlauflin accepted this appointment.

Susan Hamilton, Vice President for Public Affairs led the state committee reports.

Bylaws - Jo Ann Williams announced that proposed by-laws changes will be distributed to members at registration in packet and include changes to the following: Article II, Section 2, National Life Members; Article IV, Section 5 - Duties of Officers; and under NCEAFCS Policies and Procedures, changes in Recognition and Awards. (See Attachment 2) Jo Ann thanked Hope Hunt for her dedication for posting by-law changes on the association's website.

Budget - Connie Greene, treasurer, recommended the transfer of funds from the shares account balance to the share term certificate to take advantage of greater interest earnings. A minimum required balance will be maintained. Alice Pettitt moved that funds be transferred. Frances Turner seconded the motion. The motion carried. In receiving the 1999 budget, Connie estimated an additional $500 - $1,000 would be needed to cover unexpected expenses for increase in awards, PHIL Meeting, new supply of printed stationary with logo, membership luncheon and lack of state dues from life members. Amelia Watts moved that the treasurer be authorized to transfer up to $1,500 to cover current expenses. Susan Hamilton seconded the motion. The motion carried.

Historian - Joann Cope reported information was recorded for the 1999 Historical Record with NCEAFCS. A copy of the record was distributed. (See Attachment 3) The effort to locate a permanent place to store association historical documents proved unsuccessful during this year.

Nominating Committee - Ann Darkow submitted a report of proposed year 2000 state officers and committee chairpersons, state program committee chairs and district presidents, for seven districts. The nominating committee selected Sandy Wiggins to serve in the office of President of the Federation for the year 2000 and submitted an application for Laurie Stevens as a candidate for the National office of Vice President of Awards and Recognition. (See Attachment 4)

Resource Development - Peggie Garner reported that the National Planning Board donated $1,000 to the State Association meeting and that 80% of registrants needed for hotel reservations was met. A list of state meeting sponsors is listed in the State Annual Meeting Program Guide. Peggie referred the board to a correction in the State Meeting Handbook.

Public Affairs - Susan Hamilton asked that completed forms for the 1999 NEAFCS Millennium Challenge be forwarded to Susan by September 1. (See Attachment 5) Susan will send forms to National. Reports will be posted on the website. Amelia Watts reported she was asked to organize PHIL meeting, which rotates among Extension Associations.

Awards and Recognition - Alice Pettitt reported a big increase in the number of individuals and teams applying for awards. In 1998, 46 individuals and 9 teams applied; in 1999, 66 individuals and 10 teams applied. The awards program was promoted to district and county directors. Information about awards was posted to agent's list serve, and association website with links to information about national awards. Alice said that state award winners will be announced first at the state meeting and national and regional winners will be posted to e-news and the web page after the national meeting. She reported that North Carolina has four individuals and one team who will be recognized as national winners; six individuals and one team who will be recognized as regional winners. (See Attachment 6)

Professional Development - Mary Clayton-McGlauflin reported the publications of the 1999 NCEAFCS Professional Development Opportunities Handbook with updated information on degree programs, distance learning, and additional schools. Members reporting the earning of an advanced degree since the 1998 Annual Meeting include Marna Holland, Haywood County; Nancy Ostergaard, Buncombe County; and Laurie Stevens, Davidson County. (See Attachment 7)

Member Resources- Frances Turner reported 167 active members and 110 life members. Accomplishments for 1999 were posted on the website and include development of a membership data base. Work is underway to revise membership list to include retirees, national and state life members and all current members. Amelia Watts agreed to cross-check names on nationals list of North Carolina Life Members with the state's list. Member resources provided lunch for 10 new Family and Consumer Education agents at the state FCE orientation in Raleigh. Marilyn Gore was elected to the office of National Vice President of Member Resources. Frances said that Dr. Bernadette Watts will present a mentoring session at the national meeting in Greensboro for the Member Resource Committee. (See Attachment 8)

Sandra Woodard called for a motion following the report of committees. Joann Cope moved that the annual reports be accepted as presented and posted to the association website. Peggy Nuckolls seconded the motion. The motion carried.

President Woodard asked Vice President Hamilton to call for the reports by district presidents. A report of membership, business meetings, educational activities and program events was distributed for Mary Helen Jones for North Central; and reports were presented by Sandra Woodward, Northeast; Kathy Hester, Northern Piedmont; Peggy Nuckolls, Northwest; Agnes Evans, South Central; Peggie Garner, Southeastern; Hope Hunt, Southwest; and Renay Knapp, West, reporting for Sue Estridge. (See Attachments 9 a. - 9b)

Amelia Watts moved that the annual reports of district presidents be accepted as reported and distributed to the board. Kathy Hester seconded the motion. The motion carried.

Dr. Sandy Zaslow, Department Head/Assistant Director provided a update from the Department of Family and Consumer Education. Dr. Zaslow expressed enthusiasm about serving as head administrator for the FCE department and having interim administrative support from Dr. Judy Mock, Interim Extension Leader and Carol Schwab, Interim Extension Department Leader for the next year. Dr. Zaslow told of developing plans focusing on goals for one, three, and five years. She expressed commitment to the agent advisory committee, faculty orientation team building within FCE departments, and "speaking with one voice about one program."

President Woodard read information from the newsletter, "Southern Region News".

President Woodard will represent the association at Horn of Plenty on August 20. The state association president also serves on other boards including 4-H Development Fund, Federation Board, and Cooperative Extension Foundation.

Sandy Wiggins, Federation President Elect, reported that the Federation will sponsor Fun Night at State Extension Annual Conference in November. The event will not be a "fund" raiser, but an evening of great food, fellowship and fun at Jullians on West Street in downtown Raleigh. Tickets will be purchased in advance and covered by per diem.

Sandy gave an update of national meeting plans. The planning committee is pleased with the progress to date, including money raised by the resource committee. Additional opportunities are available on committees. Volunteers are needed to assist with several national committees, including arrangements.

Alice Pettitt reported that a silent auction will be held at National Meeting Welcome Event. Each state will bring one to five items. A recognition for originality will be given.

Ada B. Dalla-Pozza has agreed to have the award in her name included in Extension scholarship and awards program, beginning in year 2000, instead of NCEAFCS awards program. The value of this scholarship will increase from $500 to $1000. NCEAFCS will recommend the recipient to the Extension committee. NCEAFCS will work with Dr. Billy Caldwell. Adoption by membership is needed. (See Attachment 10)

Amelia moved to present this proposal to membership for approval. Peggie Garner seconded the motion. The motion carried.

Alice read the awards committee recommendations for changes in procedures for awards and recognition. (See Attachment 11) The board approved procedures as outlined by Alice for presentation to membership at the annual meeting.

Jo Ann Williams reviewed by-law changes. Proposed changes will be presented to membership, as recommended by board for Article II, Section 2, National Life Members; Article IV, Section 5 - Duties of Officers; and under NCEAFCS Policies and Procedures, changes in Recognition and Awards.

President Sandra Woodard and Vice President Public Affairs, Susan Hamilton attended the Public Issues Leadership Development Seminar (PILD) in Washington, D.C. Sandra thanked Susan for coordinating with NCCES Administration, Associations, elected officials and aides.

Susan Hamilton called the board's attention to the Millennium Challenge.

President Woodard distributed the guidelines for state/territory affiliate use of the national logo. The logo must always be in reflux blue, white, or in the case of photocopied material, in black. Anyone planning to use the logo should review the six guidelines before use. (See Attachment 12) New stationary has been printed with appropriate logo.

President Woodard reviewed the 1999 NC National Committee members with the board. Members were as follows: Amelia Watts, Susan Hamilton, Alice Pettitt, Frances Turner, Laurie Stevens, Katherine Hester, and Christine South. (See Attachment 13)

Sandra reminded board members of the December 30, 1999 deadline to apply for NEAFCS National Committee task force. Forms were distributed to board members. Other forms available include: NEAFCS Active Membership Form, Life Member Form, and Membership Change Form. (See Attachment 14 a-d)

The list of North Carolina Life Members for 1999 was distributed to the board members. (See Attachment 15 a and 15 b)

Alice Pettitt presented a summary of the NCEAFCS annual session round table discussions on August 12, 1998. Results from the round table discussion questions were categorized into areas of professionalism, marketing, and communication. A complete list of comments are available. (See Attachment 16)

Sandra reminded board members of the Food Lion, Community Ways Days scheduled for August 23-25, 1999. Twelve vouchers were placed in member registration packets. Amelia Watts reminded the board of this easy opportunity to raise funds for the national meeting.

Sandra announced that North Carolina will have 10 delegates to the national meeting. Voting delegates are: Sandra Woodard, Wanda Clay, Betty Thompson, Renay Knapp, Joyce Boatwright, Carolyn Goodman, and Nancy Abasiekong. Alternate delegates are: Alexis Scott, Jo Ann William, and Debra Stroud. The administration will provide $500 in travel support.

Sandra referred board members to the national website and to the N. C. Association web page maintained by Hope Hunt, Mecklenburg County. Hope has asked for a NCEAFCS Web Advisors Committee. A suggestion is to have one agent member in each district, VP Public Affairs to serve on the committee. Hope is also webmaster for the 1999 NEAFCS Annual Meeting Website.

Sandra announced that NC National Registration Forms are needed by national if travel support monies were sent from NCSU. (See Attachment 17) National Meeting task Force Volunteers are needed for exhibits, registration, arrangements.

Sandra congratulated Laurie Stevens on her nomination for National VP for Awards and Recognition and announced important conference and future NEAFCS sessions.

There being no further business, the meeting was adjourned.

Respectfully submitted,

Eleanor Summers, Secretary
Sandra Woodard, President

NCEAFCS MID-YEAR BOARD MEETING - MARCH 19, 1999

President Sandra Woodard called the mid-year board meeting to order at 10:00 a.m. at the Davidson County Extension Center in Lexington, N.C. The board members recited the NEAFCS Creed as the thought for the day.

Sandra thanked Davidson County Northern Piedmont District President Kathy Hester and National Candidate for VP Awards/Recognition, Laurie Stevens, for serving as hosts for the meeting. Board members present included the following:

Sandra Woodard-President, Hertford County
JoAnn Williams-President Elect, Duplin County
Susan Hamilton-VP Public Affairs, Montgomery County
Alice Pettitt-VP Awards and Recognition, Orange County
Frances Turner-VP Member Resources, Wake County
Eleanor Summers-Secretary, Burke County
Amelia Watts, Parliamentarian, Rowan County
Peggy Nuckolls-Northwest District President, Davie County
Agnes Evans-Southeast District President, Moore County
Kathy Hester-Northern Piedmont District President, Davidson County
Laurie Stevens-National Candidate for VP Awards/Recognition, Davidson County

Eleanor Summers, Secretary, distributed minutes from the NCEAFCS Board Meeting held on August 10, 1998 in Williamston, N. C. The minutes were approved as reviewed. Sandra reminded the board members that the minutes were posted on E-News and the NCEAFCS website. Board members reviewed copies of the minutes of the Annual Business Session, held on August 12, 1998. Amelia Watts moved that the minutes be accepted as submitted. Kathy Hester seconded the motion, and the motion carried.

Sandra named JoAnn Williams, Peggy Nuckolls, and Kathy Hester as a committee to review the minutes of the current board meeting prior to posting to distribution to the membership.

Each district secretary is responsible for sending minutes to state life members in the respective district; postage paid by district and reimbursed by state association.

Connie Greene-Treasurer, Avery County, could not attend the board meeting because of illness. A financial report was not available. Sandra suggested that questions or concerns about the budget be written and sent to Connie, since the budget is not posted to website- and no current copy was available at the meeting. The board recommended that Connie ask Mary Clayton McGlauflin or designate another qualified person to audit the books, for the period covering January - December, 1998.

OLD BUSINESS:

Amelia Watts, co-chairperson of the "Friendship Events" for the 1999 National Meeting gave an update for the National Meeting on behalf of chairpersons Brenda Morris and Sandy Wiggins. She reported that everything is pretty well organized, with some final planning needed to wrap things up. Amelia asked that district presidents notify her of anyone who would be potential donors for any of the 1200 items needed for the goodie bags at the friendship event.

Kathy Hester reported 20 "Workshops on the Move" are planned and hostesses are needed for the buses. North Carolina, rather than National, is going to handle registration for workshops, because of the large number N.C. is offering and the state association's desire to retain profits. Donna Pointer, treasurer for the National meeting, will receive registration forms. Copies of the scheduled workshops will be sent to National for publication and posted on the association's website. Kathy indicated that if buses are filled, the association could make a profit from the workshops. Registration fees are $25.00 for a half day and $45.00 for a whole day workshop. Hostesses can volunteer for any of the workshop trips by contacting Kathy Hester.

Sandra reported that the work of the Welcome Committee is all underway. Speaker commitments are being finalized. Speakers include the futurist who spoke at Epsilon Sigma Phi teleconference and a humorist, Jeanne Swann Robertson, former Miss North Carolina. Elizabeth Dole has been invited to speak.

Susan Hamilton reported that early bird registration for the National Meeting will be around October 1; final registration about October 15th. Kathy Hester advised the board that registration for "Workshops on the Move" are needed by September 15th.

Alice Pettitt inquired about the financial status for the National meeting. Amelia reported that over $57,000 has been received to date. Request for donations were made to seven regional states. Kentucky, South Carolina, Florida have pledged and Virginia has indicated an interest in making a donation. Amelia recommended that district presidents finalize the district's pledge of $75.00 per member this spring, because of district's realignment, and pay before the state meeting in August, 1999. Amelia recommended that Brenda Morris, co-chairperson or Maureen Minton, resource development, send a memo to district presidents about district pledge of $75 per member with a pro-rated schedule for new agents--$25 for each year. A budget status report, as of March 18th, was distributed from the resource development committee. (See Attachment 1)

Amelia asked the board to share the NEAFCS national website at http://www.neafcs.org/ and N.C. NEAFCS National Meeting Website at http://www.ces.ncsu.edu/NEAFCS1999/ with other members. The N.C. website is maintained by Hope Hunt and her committee, Susan Condlin and Susan Hamilton. Sandra thanked committee and technology support team.

State Meeting Round Table Discussion Report: (See attachment 2)

Alice Pettitt reported on the State Meeting Round Table Discussion. Alice and Marilyn Cole co-chaired the meeting. Alice distributed a report, compiled by Marilyn, which highlighted strategies for programming at both county and state levels, the need for quality Family and Consumer Science materials using current computer technology, and the strengthening of working relationships between agents and specialists.

Sandra advised the board members of the need for representation on committees at the national level. State vice presidents should send names to National each year by December 31st. Amelia stated that district secretaries should send minutes from the state meeting to state life members and submit their mailing cost to the state treasurer. The board proposed that the State Treasurer post names of association members on the website. Sandra asked Frances Turner to contact Connie Greene about posting paid membership.

NEW BUSINESS:

Sandra Woodard reported a meeting with Dr. Judieth Mock, NCAFCS Liaison, prior to the board meeting. While interviews for Assistant Department Head, FCS are complete, an announcement regarding selections was not made prior to the meeting of the board. Sandra advised the board of the formation on an FCE Agent Advisory Committee to serve as a bridge between the interim assistant director and the new department head. The committee includes: Northeast-Sandra Woodard, Dee Furlough and Cynthia Brown; North Central-Mary Helen Jones and Elizabeth Dawson Whitt; South Central-Jackie Roseboro and Patricia McNeill; Northwest-Amelia Watts, Evelyn Deloatch, Martha Judge and Martha Isenburg; Southwest-Margo Moseley, Nancy Abasiekong and Gloria Baker; Southeast-Susan Morgan, Peggie Garner and JoAnn Williams. A search for FCE Agents representing the West District is currently underway. District Presidents should encourage advisory members to attend the next meeting on March 31, 1999, or send a representative.

In reporting on the National Meeting in South Dakota Sandra remarked that of 167 N. C. association members, 54 members, 10 guests and one administrator attended. Five members attended for the first time. North Carolina gave the invitation to the 1999 National Meeting in Greensboro. Marilyn Gore was elected national vice president for member resources.

Sandra reported that she and JoAnn Williams attended the Southern Regional Workshop in Little Rock, Arkansas, February 18-20. A family and consumer education training session was conducted by Jean C. Frisbee, national president and Jennifer Klee, southern region director. A futuring session was another component of the training. The session focused on membership recruitment and increasing professional entry into Extension FCS positions.

JoAnn Williams attended the meeting of the Federation Board on February 5 at the Wake County Extension Center. Sandra Woodard and Sandy Wiggins gave an update of the national meeting. The Federation Board discussed hosting a FUN night at annual conference.

Susan Hamilton represented the association as one of six agents on the panel. The panel, facilitated by Mike Gray, appeared before Extension specialists to address agent-specialists responsibilities and relationships.

Vice President of Public Affairs, Susan Hamilton, and President Sandra Woodard will represent the association in Washington, D.C. on April 17. As representative for ESP, Amelia Watts will join Susan and Sandra to market Extension's programming in the different districts.

As stated in the by-laws, the association's president and vice president are encouraged to be members of the North Carolina Association of Family and Consumers Sciences. Sandra Woodard attended the March, 1999, meeting in High Point. "Reworking Success for Millennium" was the conference theme. Sandra reported excellent speakers and workshops. Wayne Matthews is incoming President. The next meeting is March 2000 in Hickory, N.C.

Membership fee is about $75.00.

Sandra Woodard reported that the association currently has 161 members, which will provide N.C. six delegates. Membership as of August 1 will determine voting delegates. Registration is $225 for entire conference. The need to have different registration levels available for members attending fewer days was discussed. Sandra agreed to discuss this question with co-chairperson Brenda Morris. Sandra asked board members to encourage agents to attend the National Meeting. Dr. Judieth Mock, NCAFCS Liaison, was unable to attend the mid-year board meeting because of administrative meetings in Raleigh. Dr. Mock

Dr. Mock has extended an invitation to National FCE Department Heads to attend the 1999 National meeting. Approximately 60-70 department heads are expected for the Sunday and Monday events.

Sandra reported that the national budget only provides for one agent to attend the national meeting and national mid-year board meeting. North Carolina has two co-chairs who attended the national meeting, Brenda Morris and Sandy Wiggins. While Guilford County supported Brenda, Dr. Mock provided expenses for Sandy. At the National Planning Meeting, the planning committee voted to ask the N.C. association to support one of North Carolina's two co-chairs attending the mid-year board meeting in May, 1999, with the understanding that overage in monies from the national meeting will come back to the N.C. association. Alice Pettitt moved that the money required by National, between $500-700, be paid in advance from the association with reimbursement anticipated, following the national meeting. Amelia Watts seconded the motion. The motion carried.

Sandra reviewed the national meeting schedule (See Attachment 3) beginning with National Board meeting on Thursday. Welcome Event is Sunday afternoon, followed by the opening general session. Regional breakfast and meetings and general assembly will be on Monday, with awards ceremony on Monday night. Tuesday includes past president's luncheon and the friendship event at Market Square. Wednesday morning is the General Mills breakfast, a box lunch with exhibitors; general session on Wednesday afternoon. Final banquet and officer installation is Wednesday night, followed by "Workshops on the Move."

Information about the National Meeting in Greensboro will be posted on the website    www.neafcs.org.

After survey of the board members, Sandra Woodard determined that a new supply of stationary needs to be printed. The national logo, which must be blue color, has been scanned and is on the web.

New districts for the association will be effective after the August, 1999 State Meeting. Sandra encouraged district presidents to invite new counties to the Spring District Meetings and include agents in nominations for officers. Sandra will send a memo to district presidents who were unable to attend the mid-year board meeting.

VP-Public Affairs Susan Hamilton discussed publication of the Spring issue of the newsletter, which will include the minutes of the mid-year board meeting. Last year's newsletter went out in May and is still at the association's website.

Laurie Stevens, Davidson County, is the National candidate for Vice President of Awards and Recognition. Laurie reported that her campaign depends on support from the states. She is not allowed to openly campaign.

President-Elect JoAnn Williams reported that the by-laws report was e-mailed to vice president; no concerns were returned. JoAnn asked that state officers and district presidents read by-laws and recommend changes Consider discussing with district executive boards and agents at spring meetings. Sandra has learned that as state association president, she is ex-officio member of the N.C. 4-H Development Fund and recommends that by-laws designate this responsibility under representation to other events.

The board reviewed a tentative agenda the 1999 state meeting, hosted by the Southeast District. (See Attachment 4) JoAnn asked district presidents to notify her, by March 31, of the number of agents who expect to attend the state meeting and plan to stay on-site at Kory Convention Center. Room rate is $101 per night; registration estimated at $90-$100. expects registration information to be available for agents by May 1.

VP- Member Resources Frances Turner discussed the need for a membership resource directory that would include home addresses and home telephone numbers. Frances will work with the budget committee to determine current membership. Frances announced that, according to Marilyn Gore, The Communiqué will be published bi-monthly. The Reporter will be published annually as a research journal, beginning in April, 1999.

Susan Hamilton, VP-Public Affairs, referred the board to the 1999 Millennium Challenge on the state association's website. The surveys will be collected at the state meeting in August, 1999.

Alice Pettitt, VP Awards/Recognition, told the board that awards categories did change under national this year, so North Carolina's by-laws will need to change to reflect the changes. Awards applications turned in for 1999 include: Group A awards-29 individuals/2 teams; Group B awards have 37 individuals/8 teams (See Attachment 5).

Under procedures, the public announcement for recognition awards may be made only after the national meeting. Because some applicants for awards were not a member of the national association, Alice recommended that the by-laws committee consider restating rules to include that "for an individual to receive any award from the national or state association, the recipients must be an active member of the national association by February 1." Alice will send her committee's recommendations to the by-laws committee.

The board compared prices for awards plaques from three vendors: (See Attachemnt 6) Lee County Industries, Sanford; Trophies and Tributes, Goldsboro; and Chamber Trophy Co., Durham. Samples of plaques were available. Peggy Nuckolls moved that plaques be purchased from Lee County Industries. Frances Turner seconded the motion. The motion carried.

Recomendation was made for the awards committee to give 9"x12" plaques for Distinguished Service, Greenwood Fellowship, Florence Hall, Continued Excellence, Ada B. Dalla-Pozza, and State President. Other awards recipients will get 8"x10" plaques. A discussion was held on whether non-association member team participants should receive a certificate or a plaque. The board voted to give non-members a plaque this year, Alice recommended that association awards committee request that the Ada B. Dalla-Pozzo award be given through NCCES Scholarship and Program Awards at annual conference. She will also work with Mrs. Dalla Pozza to increase the amount of the award to be in line with other awards presented at annual conference for awards presented after 1999. Winners of awards will be announced at state meeting. Prior notification will be made only to the winner, county and district directors. Those who did not receive awards will be notified.
Kathy Hester recommended the awards committee write guidelines for persons who receive corsages at the national meeting. It ws suggested that corsages be provided only to national winners of most prestigious awards, DSA, Florence Hall, Continued Excellence and Educator of the Year; also to state program leader and state association president. It was suggested that the awards committee come up with awards procedures guidelines to be passed from one year to the next to try to have continuity and uniformity.

District Presidents' Reports were presented for Northwest, Northeast, Northern Piedmont, Southeast, and Western districts (See Attachments 7a-e).

Sandra Woodard referred board members to a handout of NEAFCS date reminders that can be found at the association's website. Kathy Hester informed the board of the success of using computer technology in the form of a "chat room" for the meeting of the executive board of the northwestern district.

There being no further business, the meeting was adjourned.