North Carolina Extension Association of Family & Consumer Sciences

2000 NCEAFCS Minutes

Annual Business Session 8/16/00
Leadership Development Session 8/15/00
Annual Board Meeting  - 8/14/00)
Mid-Year Board Meeting  3/3/2000

Annual Business Session - August 16, 2000

Before the Business Meeting began, JoAnn Williams, NCEAFCS President, recognized Sandy Wiggins, Federation President. Sandy then introduced David Hayes, Executive Director of the Extension Foundation. Sandy expressed thanks for all his assistance with the 1999 NEAFCS meeting on behalf of the NCEAFCS.

Mr. Hayes gave a slide presentation and explained how land gifts can benefit Extension. He then spoke of the General Shelton Endowment at NCSU and said that it spans 3 colleges. He also shared that NCSU currently has over 42 endowments. Mr. Hayes said that 72 counties had held Heritage Day programs. JoAnn thanked Mr. Hayes and expressed interest in continuing working with him and the Foundation.

President JoAnn Williams called the meeting to order and asked that members state their name when making a motion or seconding a motion.

JoAnn called for the minutes. Nancy Abasiekong made a motion to dispense with reading of the minutes. Motion was seconded by Peggie Garner, and passed.

JoAnn stated the Treasurer's Report was on the tables for the membership. Evelyn Deloatch made a motion to accept the Treasurer's Report. Linda Aycock seconded the motion, and it passed.

Clinton McCrae gave the Registration Report:  160 overall Monday through Thursday, 25 visitors/guests, 27 award winners, 12 first timers, 27 CFCS members, 25 retirees, 13 past presidents, 7 CES administration.

Susan Hamilton stated the State 2000 Committee Reports had been previously posted on the web and had been approved by the Board. Brenda Rose made a motion to accept the committee reports as posted and to dispense with the district presidents' reports. The motion was seconded by Alice Pettit and passed.

Agnes Evans stated the proposed 2001 slate of officers had been posted on the web. Nancy Abasiekong made a motion to accept the 2001 NCEAFCS slate of officers as posted. Elaine Whittaker seconded the motion, and it passed.

Linda Aycock made a motion to accept the 2001 State Program Committee Chairs as posted on the web. Susan Morgan seconded the motion, and it passed.

Business:
2001 Budget - With some adjustments to the hand-out, Debbie Stroud presented the 2001 proposed budget. She reported that approximately $24,000 was leftover from the National meeting. The Board recommended putting it in high interest investments. It was also recommended by the Board to set aside $2,000 each year to host the state meeting. $1,000 was requested for the Eloise Coffer Seminar (one time request). Additional funds were spent for the 1999 National Meeting Celebration held during this State Meeting. After much discussion on the floor, Amelia Watts made the motion to invest the leftover National Meeting funds. The motion was seconded and passed. Maureen Minton amended the motion by suggesting to form a committee representative of all parties to consider the best possible uses of the remaining National meeting funds. Brenda Morris made the motion, Alice Pettit seconded the motion and it passed. Gwen Stevens made a motion to give $1,000 to the state meeting host district. Sharon Rushing seconded the motion, motion passed. Debbie Stroud suggested the Executive Board would make the decisions on where investments will be made. Hope Hunt made a motion to accept the 2001 Budget Report. Gwen Stevens seconded the motion, and the motion passed. Hope Hunt made a motion to transfer $500 from shares to checking for awards to make the total $1,500. Rosie Patton seconded the motion, motion passed.

National Meeting Update - Brenda Morris expressed what a wonderful job members did in hosting the National Meeting. She said the evaluations will be put on the web. The Awards Session was the only item rated low, and this was because of the length of the session. She announced there would be a reception tonight, along with a small gift for each participating member. Brenda stated that decorations are available for our use, and can be obtained from Sandy Wiggins. Decorations are: 30 silver bowls, tall globes, 10 floor lamps, 20 standards. Hope will put this information on the web.

Federation Update - Federation President, Sandy Wiggins, stated that JoAnn Williams and Susan Hamilton also represented NCEAFCS at the Federation meeting. Membership into the Federation had been requested by Epsilon Sigma Phi and North Carolina Association of Extension Program Assistants, Associates and Technicians. ESP was denied because ESP members could be Federation members through other organizations. NCAEPAAT was accepted because it is a new association. Federation gave $500 to NCAEPAAT for seed money, and 120 people are registered for its first meeting later in the year. Sandy also announced that effectively immediately, agents must take 1 graduate class every 5 years OR go through approved certification (ie: Registered Dietician). Sandy shared that the Federation Forum would be in December, and FCE would have 10 delegates. Members should send any concerns to JoAnn Williams to bring to Federation. Federation will be in charge of FUN Night at Annual Conference, and it will be held at the new Sports Arena.

Bylaws - Susan Hamilton stated that the group had 5 items to vote on separately (see attachment 1.). The proposed by-laws changes were as follows:

1. Article II - Membership section 2. A. National Life Members a. and b. - Motion to accept changes made by Sandra Head, seconded by Sharon Rushing, passed by membership.

2. Policies and Procedures - Annual Session 2. c. - motion to accept change made by Linda Aycock, seconded by Nancy Abasiekong, and passed by membership.

3. Policies and Procedures - Committees 5. - motion to accept change made by Sharon Rushing, seconded by Sarah Ann Sasser, and passed by membership.

4. Throughout by-laws, change annual meeting, state meeting, annual business meeting, etc. to read Annual Session - motion to accept change made by Amelia Watts, seconded by Susan Morgan, and passed by membership.

5. Article VIII, section 4. - motion to accept change made by Hope Hunt, seconded by Carrie Thompson, and passed by membership.

Susan Hamilton asked if there were other by-law change requests from the floor. Hope Hunt made the motion under Article II, Membership to be changed to read: State Life Members (Retirees) are eligible for state awards and fellowships, which can then go on to National. This motion was seconded by Linda Aycock and passed by the membership.

Awards and Recognition - Linda Aycock thanked the Board for the increased funds for awards and recognition for next year. She stated that the association has a photographer at the state meeting each year, and this can be very expensive. As per recommendation from the Board, Amelia Watts made a motion for the Association to pay up to $150 for a photographer and photographs. The motion was seconded by Sandy Wiggins and passed by the membership. Linda shared that for non-association members who were part of winning teams, there is the option for the individual or the county to purchase a plaque for them as well. As it stands, non-association members of winning teams receive a framed certificate.

Public Affairs - On behalf of Denise Baker, JoAnn Williams stated that the Plan of Action will be on the web by September 1. Members need to fill out the Challenge Forms and have them to Denise Baker by September 1.

Jane Taylor Memorial - JoAnn stated that the association and individual members have the opportunity to donate money to the Jane Taylor Room at the Eastern 4-H Environmental Center in Tyrrell County. Information can be found on the web and will be in the Communiqué. Information will also be sent directly to retirees. Gwen Stevens made a motion for the association to contribute $250 toward the room. Alexis Scott seconded the motion, and was passed by membership. JoAnn stated that the total amount contributed by the association and its members can be tallied through the 4-H Development Fund.

NCAEPAAT Conference - JoAnn Williams shared that a request for funding had been made to our association to support the newly formed North Carolina Association of Extension Program Assistants, Associates and Technicians. Linda Aycock made a motion to contribute $300 to this new group, with funds coming from the share account. Teresa Clark seconded the motion, and was passed by the membership.

NCEAFCS - JoAnn Williams stated that because of budget cuts, this year we have funds for 7 (not the usual 10) delegates to the National Meeting. Betty Thompson made the motion to support 3 delegates at $500 each from our current budget. The motion was seconded by Gwen Stevens and passed by the membership.

Webmaster - Hope Hunt reminded the members that reports are posted on the web. She also said that information needs to be electronically typed when sent to her to be posted. Plans of Action need to be sent to her by September 1, and the end of year reports should be sent well before the state meeting.

Announcements - JoAnn stated that Laurie Stevens is in charge of National Awards judging in North Carolina. Kathy Hester said that clarification on who gets plaques and certificates should be added to the Plan of Action on the web. Betty Thompson circulated 2 cards for Lucille Carter, who has been ill. Gloria Baker asked if contributions to the Jane Taylor Room could be made during the state meeting, Debbie Stroud said yes, and several donations were given to her. Gloria Baker also announced that Doris Rogers had retired on June 30.

Elaine Whittaker presented framed certificates to members who had completed advanced degrees over the past year. They were: Clinton McCrae, Stephanie Tatum, Candy Underwood, Helen Eure, and Vicki McBride.

Susan Hamilton presented JoAnn Williams with a gift from the association for all her hard work and dedication as president over the past year. JoAnn presented gifts of appreciation to the 2000 Executive Board for their hard work.

Sandra Woodard installed the 2001 NCEAFCS Officers with pens for writing the next chapter in the association's history.

The meeting was adjourned.
Respectfully Submitted, 
JoAnn Williams, President NCEAFCS
Dee Furlough, Secretary NCEAFCS

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Leadership Development  Session      August 15, 2000

The meeting was called to order at 4:20 p.m. by President Elect, Susan Hamilton. Reports were as follows:
By-Laws - Sharon Rushing stated no changes.
Historian - no report
Nominating - Agnes Evans said 2 district historians had been trained. No Plan of Action had been developed.
State Meeting - Susan Hamilton (on behalf of Denise Baker) stated the West district will host the 2001 State Meeting.
Public Affairs - Johnsie Cunningham stated she needed reports from the district chairpersons now and the Plan of Action reports by September 1.
Awards and Recognition - Kathy Hester proposed the following change: "All CES winning team members would receive a plaque. All non-CES winning team members would receive a framed certificate. A plaque may be purchased for non-CES award winners by someone other than the State Awards and Recognition." This would be brought up at the Business meeting on August 16.
Professional Development - Rosie Patton stated that Elaine Whittaker reported no change from last year. Report will be posted on the web.
Member Resources - Deborah Howard reported no changes.

Treasurer:  Treasurer Debbie Stroud gave the following financial report:
                 Requested   Received
Historian     15          15
Public Affairs 800 800
Awards and Rec. 1400 1445
Member Resources 150 150
By-Laws 685 685
Professional Dev. 75 75
Secretaries 10 10
Nomination No request submitted
The budget is $10,770 which is based on 170 members.

A motion was made by Peggie Garner to accept the 2001 Committee Reports. The motion was seconded by Sharon Rushing, and passed.

A motion to accept the 2001 budget was made by Nita Royal. The motion was seconded by Johnsie Cunningham, and passed.

President JoAnn Williams reminded the group that duties for District Officers begin at the close of the State Meeting, and duties for State Officers begin at the close of the National Meeting.

The meeting was adjourned at 4:40 p.m.
Respectfully Submitted,
Dee Furlough, Secretary NCEAFCS
JoAnn Williams, President NCEAFCS

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NCEAFCS Annual Board Meeting   August 14, 2000

Present: (attachment 1) Margaret Allsbrook, Connie Sherrill, Alexis Scott, Linda Aycock, Sandy Wiggins, Nancy Abasiekong, Susan Condlin, Debbie Stroud, Sandra Woodard, JoAnn Williams, Susan Hamilton, Betty Thompson, Marilyn Gore, Sandra Head, Carolyn Goodman, Renay Knapp, Agnes Evans, Sandy Zaslow, Laurie Stevens, Hope Hunt, Kathy Hester, Dee Furlough.

President, JoAnn Williams, called the meeting to order at 6:05 p.m. Each person was given an agenda (attachment 2). President-Elect, Susan Hamilton, gave the inspirational thought, "Responding to Irritations", from Connections newsletter. Advisor, Sandra Woodard, served as Parliamentarian. JoAnn called the roll.

JoAnn called for the minutes of the 2000 NCEAFCS Mid-Year Board Meeting. Linda Aycock made a motion to dispense with the reading of the minutes. Margaret Allsbrook seconded the motion. Motion passed. A committee to review the minutes from this board meeting was chosen. Those selected were: Margaret Allsbrook, Connie Sherrill and Carolyn Goodman.

Debbie Stroud presented the financial report as of August 9, 2000 (attachment 3). We have $14,325.30 total for all assets. Some dues were paid by the state before the members actually paid. Currently, we have 171 members paid and 170 members in the association. Marilyn Gore made a motion to accept the financial report. Nancy Abasiekong seconded the motion. Motion passed.

Debbie Stroud reported that State and National Life member forms need to be given to the District Treasurers. Also, National Life Dues are equal to national dues in the year of that person's retirement.

Susan Hamilton, VP Public Affairs, conducted the State Committee Reports:

By-Laws - Susan Hamilton reminded the group to look at the proposed changes in the program. Further changes cannot be made now because it is past 30 days to be posted for membership. We can clarify proposals if needed.

Budget - Debbie Stroud said 171 member dues had been budgeted for, and 170 member dues paid. $150 comes from the Soybean Association to Federation, who then writes out a check to our association. Bank charges of $12 ($1 per month) need to be included in the budget. The books will be audited after the National Meeting and before December 31 by: Sandra Head, Margaret Allsbrook and Candy Murray.

Historian - Margaret Allsbrook said information was posted on the Web. She has received reports from 5 districts. Margaret passed around a scrapbook she had made from the 1999 NEAFCS meeting.

Nominating - Agnes Evans passed out the 2000 Nominating Annual Report (attachment 3a). Denise Baker will accept as President Elect of the State Association. Our rotation in Federation will change. Marilyn Gore's application for National office got in on time.

Resource Development - Susan Condlin stated the report was posted on the Web. She also had a hand-out (attachment 4). Letters were mailed to 60 potential sponsors and $7,200 was raised. Registration report (attachment 4a) was: a total of around 160 guests, retired members, active members and CES administrators.

State Meeting Report - Susan Hamilton stated the 2000 State Executive Board titles were inadvertently switched around in the program.

Public Affairs - Denise Baker was not in attendance, so there was no report. Completed Challenge 2000 forms through September 1 need to be sent to Denise Baker.

Awards and Recognition - Linda Aycock stated we will see the award results this week. All went well, except the snow delayed receipt of some entries. As a result, the deadline was extended. There was a total of 52 award applications this year, down 10 or 12 from last year. Herman Lankford will take pictures of award winners from 5-6 p.m. on Wednesday. He charges $25 per roll and each picture is $2 to $3 depending on size. Linda Aycock made a motion that the State Association pay for photos of award winners, which runs approximately $120 to $150 (attachment 5). This was seconded by Sandra Head. Motion passed. Linda continued her report by saying only members get plaques, and non-members get framed certificates. Plaques can be purchased for non-members from funds other than state funds. Linda reminded the group that Ada Dalla Poza applications are due this week. Also, a reminder that recipients pay taxes on the Ada Dalla Poza award. Taxes come out of the next month's paycheck. Recipients are awarded $1000, but actually receive after taxes around $500.

Professional Development - JoAnn Williams reported for Elaine Whitaker the report was posted on the Web.

Member Resources - Marilyn Gore said this report was not posted. There were 5 new agents for FCS New Agent Training. A luncheon was given for them to introduce them to the NCEAFCS. A line item needs to be included for this in the budget so it can continue on in future years.

JoAnn Williams called for a motion to accept all State Committee Reports as given. Nancy Abasiekong made the motion. The motion was seconded by Betty Thompson. Motion passed.

JoAnn Williams called for a motion to accept all District Reports as posted to the Web. Linda Aycock made the motion. Margaret Allsbrook seconded the motion. Motion passed.

President Williams began the Business meeting:

	FCE Update - Dr. Zaslow congratulated JoAnn on a job well done.
	There is concern over open FCE positions in the counties. Old staffing plan needs to be looked at. If a position is threatened, Sandy needs to be contacted.
	Congratulations to Sandy for joining the NEAFCS.
	Sandy expressed thanks for the association's support of the Eloise Coffer Family Issues Forum, which will be held October 27, 2000 at Research Triangle Park.
	Sandy shared that she, Dee Furlough and others will serve as delegates for the Southern Region Program Leaders meeting in Puerto Rico. While there, it is planned to establish linkages with the University of Puerto Rico for exchange opportunities.
	It was shared that Drs. Ort and McAffee represented CES nationally for our work with Hurricane Floyd.
	Also, Dr. Ort accepted a national award for FCE work with Aging With Gusto at the UN Celebration of the Year of Older Persons.
	It is hoped more will be known about internship opportunities at Annual Conference.
	Jan Lloyd will retire from Extension June 30, 2001. Her past statewide FRM position is the 2nd highest priority position of Dr. Ort, and he would like to have it filled by Spring 2001.
	Dr. Zaslow expressed thanks for our help with reviewing publications. Continue to do on-line reviews.
	A degree conferring program is beginning to be established through NCSU, and will take about 2 years to establish. Will not be AEE, but a Masters program in Family and Consumer Issues. It will be flexible and customized to fit our needs.
	Work is being done to set up a nutrition center through the college. We will hear more later.
	As for marketing, publication drafts are done. The FCE Agent Advisory Committee is helping with this, but it is going slow. We will be able to get information from the Web to download as needed.
	The department did a good job with the Environmental Scan and got good family demographics.
	FCE and all departments took a big budget cut in May, around 30%. We will start this year with a flat budget (1989 operating budget). Specialists may have to take a pay cut.
	Are still planning to move the FCE offices at NCSU, but it's going slowly. The entire FCE department will be out of place for 2-3 weeks. Dr. Zaslow will not move. They will have a new phone system.
	Charlotte Hinton will retire November 1 after 31 years of service.
	Pat Smith is the new secretary/program assistant with the Foods and Nutrition Department.
	A bookkeeping position is open, which works with grants.
	Thanks to those who participated in listening teams on the district. They have been successful and good feedback has been received. There are 2 districts left to go - SC and SE.
	In September, the Agent Advisory Committee will participate in Strategic Scenarios, which are built around issues, to look at the future to be best prepared.
	There will be no subject matter training or FCE luncheon at Annual Conference this year. Instead, it will focus on SMP's.
	Dr. Zaslow offered herself or faculty to come to district meetings. She has had a positive attitude from faculty about this.
	Retirees want to "stay in the loop", and Earline Waddell is working on this.
	Specialists are on a tight budget and want a designated friendship luncheon at the state meeting. This will include ECA members, directors, etc... This will be looked into.
	2 positions for nutrition, from grant funds, are being sought.

Federation Update - Sandy Wiggins shared that she, JoAnn Williams and Susan Hamilton represented FCS at the Federation Board meeting in February. Epsilon Sigma Phi wanted to join Federation, but was denied because they can already be members through existing associations.

	The Association of Extension Program Associates and Assistants has been established, and received $500 see money from Federation. They joined Federation, and will be in the rotation in 2002.
	Agents can take a graduate course every 5 years OR maintain the Registered Dietician program as required.
	JoAnn and Susan want concerns for administration for the Forum in December.
	FUN night will be at the Sports Arena at NCSU during Annual Conference. Federation is in charge.
	State meeting program books need to include the Federation Officer represented by their association.
	Sandy made available copies of the 1999 NEAFCS Annual Session Evaluation (attachment 6). Hope will put this and other items on the Web if someone else types up the information.

National Awards - Laurie Stevens said we didn't receive a good evaluation from 1999 because of the length of the awards session, but awards will go quicker this year. Judging was stiff this year. Need more participation from NC. Award applications are due by April 1 for National. Awards will stay in NC next year to be judged - no NEAFCS member can judge them. Be thinking of those who can judge fairly and well. State applications were returned to the districts. Support Marilyn Gore as Secretary for NEAFCS.

National Member Resources - Marilyn Gore reminded us we need to be active in the association. Publications are going well. Pre annual session Communiqué will be coming soon. They need folks to serve on peer-review committee.

National Meeting Financial Report - Debbie Stroud and Sandy Wiggins suggested the leftover money be put in long-term investments. Recommended that the interest be used for NCEAFCS state meeting (this amount would vary each year). Any leftover money would need to be turned in to the State Treasurer. Needs to be voted on by the membership. The National Meeting Celebration for members at this state meeting was paid for from leftover National meeting funds. No bills have been submitted yet. Susan Condlin made a motion that the balance of funds from the 1999 NEAFCS Meeting be invested in a long-term investment strategy and each year $2,000 be given to the host district for the state meeting (attachment 7). Nancy Abasiekong seconded the motion, Motion passed. By doing this, ALL members will benefit. Alice Petit will serve as chair and get other folks to help audit the National Meeting books.

Awards - Linda Aycock had no further report. Hope Hunt stated that State Life Members cannot apply for awards, but National Life Members may apply for awards. There needs to be a list made up of who is a member of what. Hope will change "advisor" to "counselor" in the policies. Will recommend from the floor at the business meeting to eliminate Resource Development.

POA Reports - already covered.

PILD Seminar - JoAnn Williams attended and reported it was a growth experience.

Jane Taylor Memorial - JoAnn reminded the group that Jane was a National President of the Association. Margaret Allsbrook made a motion to contribute a memorial fund to the Jane Taylor Room at the Tyrrell County 4-H Environmental Center with a start up donation of $250 (attachment 8). Alexis Scott seconded the motion. Motion passed. Dr. Zaslow reminded the group that a FCS Foundation is being set up on the state level and we will know more in November.

NCAEPAAT Conference - JoAnn said the first meeting will be this month, and they would like our financial support of $100 or more (the request came from Harriet Edwards and Bernadette Watts). Linda Aycock made a motion to provide support of $300 to NCEAPAAT to be taken from the share account (attachment 9). Marilyn Gore seconded the motion. Motion passed.

NCEAFCS - JoAnn stated the budget has been cut and can only pay for 7 and not 10 national participants. Our association needs to pay for the additional 3. Betty Thompson made a motion that the NCEAFCS support 3 delegates to attend the NEAFCS meeting in the amount of $500 each from funds not used by delegates to other meetings during the current year (attachment 10). Nancy Abasiekong seconded the motion. Motion passed.

Announcements:

	JoAnn Williams reminded us that Marilyn Gore had been nominated for National Secretary.
	Hope Hunt said the Web pages were listed (attachment 11) and all items submitted need to be typed first.
	JoAnn reminded the group of upcoming dates to remember and future NEAFCS sessions.

JoAnn adjourned the meeting at 9:00 p.m.

Respectfully Submitted,
JoAnn Williams, NCEAFCS President
Dee Furlough, NCEAFCS Secretary

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Mid-Year Board Meeting - 3/3/2000

Present:  Jo Ann Williams,  Sandra Woodard,  Susan Hamilton, Dee Furlough, Betty Thompson, Marilyn Gore, Nancy Abasiekong,  Alexis Scott,  Debbie Stroud, Wanda Clay, Carolyn Goodman,  Renay Knapp, Connie Sherrill,  Linda Aycock,  Agnes Evans, Sandy Zaslow,  Sandy Wiggins

President Jo Ann Williams called the meeting to order at 10 a.m. She thanked everyone for coming and stated that she envisioned this meeting being brief and to the point. Sandra Woodard, Past State President, gave the thought for the day from "Patches", which shared many qualities that we can help others achieve. She said that we in Extension help give others their "patches".

Dee Furlough, Secretary, distributed the minutes from: the NCEAFCS Board Meeting held in Greensboro, NC on August 9, the Executive Leadership Seminar held in Greensboro, NC on August 10, the NCEAFCS Annual Meeting held in Greensboro, NC on August 11, and the Executive Board Meeting held October 25. (See attachment 1) The minutes had been posted to e-news for review and to the association's website. Wanda Clay moved that the minutes be accepted as presented and the reading of them be dispensed with. Nancy Abasiekong seconded the motion. The motion passed.

Debbie Stroud, Treasurer, reported that the association has assets on hand in accounts as follows: Checking - $3941.16 as of March 3, 2000; Share Account - $7377.33 as of March 3, 2000; and Share Term Certificate - $6687.31. The Share Term Certificate renews on September 16, 2000. Debbie noted that dues from 5 members that were paid to National are yet to be received from those members. Once the dues are received, the balance on the checking account will change by + $300.00. Also, ECA Scholarship dues and Horn of Plenty monies have not been disbursed. Once that is done, the checking account balance will change by - $340.00. (See attachment 2). Nancy Abasiekong made the motion to accept the Treasurer's Report as given. Wanda Clay seconded the motion. Motion passed.

Debbie Stroud asked for help from those present with putting the 2000 NCEAFCS members in their correct district. This was completed by the group. (See attachment 3).

Old business included correspondence from the NCCES Foundation Benevolence Fund for the $1,000.00 donated by the NCEAFCS for the CALS Floyd Relief Drive.

Sandy Wiggins came in later to give a report on the National Meeting hosted by North Carolina in October/November. The official report has been submitted to the National Board, and Sandy had a copy on hand for members to look at (see attachment 4). She estimated that NC made a profit of $20,000 to $25,000 from hosting the National Meeting. She said she has heard many wonderful things about the meeting from various people throughout the country, and that any negative statements were not directed at us (i.e. "the weather was too nice"). She said the National Meeting was a job well done and a total effort of the NC Cooperative Extension Service. A file about the National meeting will be archived in the library. Also, she has extra copies of the National Meeting Invitational Video if any of the districts want one. Jo Ann thanked Sandy Wiggins and Brenda Morris for their leadership of the National Meeting.

New Business included a FCE Update from Sandy Zaslow (who came in later). She said the Regional Updates had begun and that she and the specialists were serving as a listening team.

She shared that the Agent Advisory Committee is in force once again, and will address major issues noted at the Regional Updates. The Agent Advisory Committee is working on a 3 tier marketing plan: 
1. A short brochure on FCE that would highlight specifics for county commissioners and other stakeholders. It would be a general piece with program overviews 
2. One page fact sheets with a single focus. They will be on the Web and can be printed on demand, and can be personalized for county and state use 
3. An annual report for FCE/FCS with county and state accomplishments. Every agent will have at least one copy.

Sandy discussed the upcoming Disaster Simulation to be held March 21-23 at the Nash County Extension Center. County Directors have been invited to participate in the simulation. Agents will partner with specialists to determine needs. Connie Sherrill requested displays and exhibits on how counties have responded to disasters.

A 3-day Visions Think Tank will look at key issues. Those participating will be faculty, and Clinton McCray and Amelia Watts will serve as agent representatives. They will do scenario planning to plan for different futures in FCS as a part of the process.

Sandy discussed Dr. Ort's budget, and said they were looking into ways to provide scholarships to the National Meeting. She also said that counties will be slower in filling positions. We will have a flat travel budget. State agency funding will be flat or depressed for the next few years. All this is because funds from the legislature are going to Floyd Recovery and the Rural Prosperity Task Force.

Sandy also discussed the CEMP co-chair training that was held earlier in the week in Raleigh. They discussed the Environmental Scan and how it relates to CEMP's. Recruitment for CEMP co-chairs is underway. The time commitment to serve is a challenge and a rotation is being looked at. Currently, FCS has 5 or 6 identified CEMP's. Sandy stated that the FCS Department had sent out today, via e-mail and the intranet, their Environmental Scan results (see attachments 5 and 6). She asked if it would be useful to set up a data base of information on the web that would be updated regularly. Steve Lilley would assist with this. She also asked for input on the types of state and national level data that would be useful to have. Sandy stated that if invited, she will try to attend District Association meetings.

Jo Ann Williams reported on the Southern Regional Workshop which was held February 3-5, 2000 in Baton Rouge, Louisiana. While there, she heard many wonderful comments about the National Meeting.

Wanda Clay reported on the Federation Meeting held December 7, 1999 at the University Club in Raleigh. Each association was to bring 5 issues to discuss. Those present were divided into groups, and the 6 top issues that emerged were (in order): 1. Salary 2. Marketing 3. Prioritizing Roles 4. Promotion and Tenure 5. Resources 6. Positioning Extension to be at the table from the start. Jo Ann thanked her for the report.

Jo Ann Williams shared information on the upcoming Public Policy Leadership Forum, to be held April 2 - 5 in Washington DC. Jo Ann will attend, along with either Denise Baker or Susan Hamilton. They will ride with Rose Massey and all will share a room. If Denise does not attend, her alternate will need to reimburse her. Cost is $140 if paid before March 1, and $190 if paid after March 1. This meeting is at the same time as the Extension and Community Association State Meeting. Marilyn Gore volunteered to be an alternate if Susan or Denise cannot attend.

Jo Ann Williams shared that the 2000 NEAFCS National Meeting will be held in Baltimore, Maryland October 15 - 19. Our official delegates will be chosen by August 1. NC has representation enough for 7 delegates to National. Jo Ann and 1 person from each district (generally the President Elect), plus the State President Elect and Treasurer are paid. Registration is $250 and hotel is approximately $140 per night. Check the association Website for more information. State's Night Out will be Tuesday, October 17 at Amechies in Little Italy. We need a more accurate account, but NC usually has around 60 to attend.

Future Annual Sessions are planned for: 
2001 - Portland, Oregon, September 3 - October 4
2002 - Kansas City, Missouri
2003 - Salt Lake City, Utah - Galaxy Conference
2004 - returns to the Southern Region - Louisiana and Tennessee are interested and will put in bids

The group was encouraged to visit the National Extension Association of Family and Consumer Sciences Website and to make sure all our members know about it. Those present were given bookmarks with the website featured (see attachment 7). The website is: www.neafcs.org

Jo Ann announced that she had extra stationary and envelopes if anyone needed some. She also said that Denise Baker is working on the NCEAFCS Newsletter.

Susan Hamilton, President Elect, led the State Committee Reports.

By-Laws - Susan Hamilton had no report.

Budget - Debbie Stroud stated that the Plan of Work had been posted. Amelia Watts sent Jo Ann Williams a message about the Food Lion Community Ways Days. She said for the last fundraiser 3600 vouchers had been printed, but only 173 vouchers used, with a profit of $444.17 to go to the Extension Foundation. Does the NCEAFCS want to continue to do this? Extension employees thought it was an FCE project, but it was for all of Extension to raise funds for the Foundation. Jo Ann will talk to Amelia Watts and David Hayes. If the Foundation would like to take this on and all associations participate, that will be fine. If not, the NCEAFCS would like to continue to use it as a fundraiser.

Historian - Margaret Allsbrook sent a report to Jo Ann asking for anything members would like to submit for historical purposes.

Nominating - Agnes Evans reported there were no applications for National Offices so far, however they are not due in until April 1. Marilyn Gore stated she planned to apply for Secretary. On the State level, Agnes will send out the nomination forms soon, and they should be returned to her by May 15. Agnes also stated that Sandy Wiggins will be the Advisor for Federation for the year 2001.

State Meeting - Susan Hamilton reported the 2000 State Meeting will be held August 14-17 at the Holiday Inn I-95 in Fayetteville. The district is very concerned about resource development. Betty Thompson shared that many of the host counties were affected by the flood. In addition, the South Central District has been or will be in charge of hosting many other Extension related State Meetings, making it very difficult to raise funds. They estimate a need to raise $10,000 to host the NCEAFCS State Meeting. Betty made a request for funds from the NCEAFCS State Board. After discussion, Linda Aycock made a motion for the NCEAFCS State Board to donate $2000 to the South Central District to host the 2000 NCEAFCS State Meeting. Marilyn Gore seconded the motion, and it passed. Debbie Stroud asked where the money should come from. Linda Aycock made a motion to use funds from the Share Account (savings), and move to checking to give to the SC District. Sandra Woodard seconded the motion, and it passed. Sandra suggested the formation of a Task Force to determine where to get the best use of our money. Debbie Stroud will initiate this task force. A suggestion was made to include David Hayes in on this process. Jo Ann Williams stated that the Southeast District plans to donate $250 to the SC District for hosting purposes. Nancy Abasiekong asked if the state will provide support for the districts yearly. Linda Aycock suggested we use the Food Lion Community Ways Days funds for the purpose of supporting the state meeting.

Resource Development - Susan Condlin was not present and had not sent in a report. It was shared that information about the State Meeting should be out by May 6, and should be returned by July 10.

VP Public Affairs - Denise Baker was not present. It was shared that the Millennium Challenge is done on the National Level, and NC needs to continue to work on it as well.

VP Award and Recognition - Linda Aycock shared that the deadline for state applications has passed, and that applications are currently being judged. There were less applications submitted this year. She reminded the group that the Ada Dalla Pozza Endowment application is in the Extension Awards Handbook, and will be given at Annual Conference. All are encouraged to apply. Also, all Awards information is on the Web.

VP Professional Development - Elaine Whittaker shared that pamphlets on NC Universities had been sent to each district Professional Development chair, as well as being posted on the website.

VP Member Resources - Marilyn Gore shared that at the National Meeting a packet was distributed welcoming new members to the Association. She has copies if anyone needs them.

State Life Member Report - Earline Waddell was not present, but it was stated that the Life Member List needs to be updated.

Webmaster - Hope Hunt was not present, but it was shared that she will assist us with posting information to the Web.

State Advisor - Sandy Zaslow stated that the FCS department will be moving from the Annex before July.

North Central - Connie Sherrill stated their fall meeting was held on November 12, 1999 at the Howell Woods Environmental Learning Center, which is a part of Johnston Community College. Members enjoyed a tour of B & B Produce and observed sweet potatoes being prepared and packaged for shipment. New officers were installed. (See attachment 8).

Northeast - Alexis Scott stated their fall meeting was held on December 9, 1999 at the Holiday Inn in Williamston. 2000 officers were installed. The program was delivered by a local florist who showed holiday decorating ideas using natural greenery. A kitchen shower was given for Alexis' parents whose home was destroyed by Floyd. Also, the spring meeting is being planned for May 5 and 6 in Hyde county, and will feature the NE Huddle. (See attachment 9).

Northwest - Carolyn Goodman shared that their fall meeting was held on October 22, 1999 at Jefferson Landing. The Northwest District has gained 12 new members as a result of redistricting of counties. The district association voted to send $100 each to the FCE agents in Edgecomb and Lenoir counties to replace reference materials lost in the flood. Agents enjoyed a tour of Jefferson Landing Resort, and learned about housing trends and the tourism industry in Ashe county. The spring meeting is being planned for May 5, and members will tour a home based business, learn more about the Christmas tree industry, and tour Buffalo Creek Weavers. (See attachment 10).

South Central - Betty Thompson shared their fall meeting was held at B & G Homes in Waccamaw, where they enjoyed a tour, speaker and lunch. The SC district is planning the state meeting. The spring meeting will be at Spring Lake and they will tour Pope Air Force Base for state meeting opportunities.

Southeast - Wanda Clay shared their fall meeting had been held at the historic home of Dr. Wanda Sykes. The SE district is hosting the Extension and Community Association State Meeting in April. The association also voted to donate $250 to the SC District for the state meeting.

Western - Renay Knapp stated their fall meeting was held on October 23, 1999 at Rose Creek Retreat (formerly Mariposa, a music camp). They have begun plans for hosting the 2001 State Meeting. The program was a tour of the Scottish Tartan Museum in Franklin. (See attachment 11).

Southwest - Nancy Abasiekong shared their fall meeting was held October 15, 1999 in Charlotte at the home of retired agent, Babs Merrill. 8 new members were welcomed into the district. New officers were installed. The program was a tour of Wing Haven Gardens and Bird Sanctuary, which is an enclosed garden of more than 3 acres in a residential community in Charlotte. The spring meeting will be held April 28, 2000 in north Mecklenburg County. (See attachment 12).

Jo Ann Williams asked for a motion to accept the reports as given. Nancy Abasiekong made the motion, Linda Aycock seconded the motion, and the motion passed.

Sandra Woodard stated that money from our association had been sent to the NC State University Foundation in memory of Dr. Judy Mock's father.

Jo Ann Williams asked for three members to serve as reviewers of the minutes before they are sent out to the membership. Reviewers are: Agnes Evans, Nancy Abasiekong and Alexis Scott.

Jo Ann reminded the group that all national forms are on the website, and we need to check the site periodically.

President, Jo Ann Williams, adjourned the meeting at 12:40 p.m.

Respectfully Submitted,

Dee Furlough, Secretary NCEAFCS
Jo Ann Williams, President NCEAFCS

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