North Carolina Association of Cooperative Extension Specialists bylaws

BYLAWS

ARTICLE I. Name
Section 1. This organization shall be known as the North Carolina Association of Cooperative Extension Specialists.

ARTICLE II. Goals and objectives
Section 1. The primary goal of this organization shall be to establish and maintain a professional association for improving the standards, performance and services of its members and the North Carolina Cooperative Extension Service.

Section 2: Objective
A. To improve communication among members and with extension, teaching and research administration, and with organizations of county personnel to encourage and facilitate coordinated program efforts.

B. To promote and encourage opportunities for education and other means of professional improvement of its members.

C. To promote the personal well-being and esprit de corps of the membership through united action on issues concerning the members and the Cooperative Extension office.

D. To provide opportunity for recognition of outstanding leadership and/or contributions to the North Carolina Cooperative Extension Service by its members and/or cooperating individuals or organizations.

ARTICLE III. Membership section
Section 1. Membership in the association shall consist of full, associate, honorary and life membership. Associate, honorary and life members shall have the rights and privilege of full members except the right to hold office, serve as an official delegate and serve as a committee chairman.

Section 2. Full membership shall consist of professional Cooperative Extension Service employees working on a state or area basis and who receive any portion of their salary from the North Carolina Cooperative Extension Service and/or faculty with an Extension appointment with exceptions as specified in section 3.

Section 3. Associate membership shall consist of the director of the North Carolina Cooperative Extension Service, associate directors, assistant directors and other state and district administrators.

Section 4. Life membership shall consist of retired Cooperative Extension workers formerly holding full or associate membership who pay life membership dues.

Section 5. Honorary membeship shall consist of individuals approved by the executive committee.

ARTICLE IV. Organizational structure
Section 1. The officers of the association shall be president, president-elect and secretary-treasurer, each coming from a different discipline.

A. Duties of the president: The president shall preside at all meetings of the association. The president shall serve as the liaison person for the association to extension administration, appoint standing and ad hoc committees of the association, serve as an ex-officio member of the professional affairs committee, function as chairman of the executive committee and board of directors and serve on the executive committee of the North Carolina Federation of Cooperative Extension Associations.

B. Duties of the president-elect: The president-elect shall preside at the association's meeting sin the absence of the president. The president-elect shall serve as chairman of the program committee and ex-officio member of the recognition and awards committee. In the event the president cannot complete their term, the president-elect shall act in the president's absence. The president-elect shall also serve on the executive committee of the North Carolina Federation of Cooperative Extension Associations.

C. Duties of the secretary-treasurer: The secretary-treasurer shall record the minutes of the meetings for the Board of Directors and the Membership Business Meetings, maintain a current membership list and conduct any necessary correspondence of the association. The secretary-treasurer shall maintain the records of the association. The secretary-treasurer shall be responsible for collecting dues and keeping informed of the current membership. The secretary-treasurer shall pay bills and, in general, handle financial affairs of the association and maintain all records thereof.

Section 2. The executive committee shall consist of said officers and the immediate past president, with the president serving as chairman.

Section 3.The Board of Directors shall be composed of the executive committee and six elected directors who represent six different disciplines. The president of the association shall function as chairman. The board of directors shall be responsible for general policy for the association and shall have power to act on behalf of the membership when the association is not in session.

ARTICLE V. Elections
Section 1. The president-elect and secretary-treasurer shall be elected to a one-year term of office. The president-elect shall succeed to the office of president after the completion of their term. Only the secretary-treasurer may serve consecutive terms.

Section 2. Directors shall be elected to two-year terms of office on a rotating basis. Three new directors will be elected annually for a two-year period.

Section 3. The president shall appoint a nomination committee of at least five members from different disciplines at least 60 days prior to the annual business meeting to present a slate of officers and directors at the annual meeting.

Section 4. Nominations for officers and directors shall be made through the nominating committee or will be accepted from the floor following the nominating committee's report at the annual meeting. No person shall be nominated who has not given consent to service if elected.

Section 5. The Board of Directors shall be empowered to fill any unexpired term occurring on said board except that of president-elect. The board shall be empowered to replace inactive baord members. The appointee shall hold office for the remainder of the unexpired term.

Section 6. In the event vacancies occur in both offices of the president and president-elect, the president's position will be filled by vote of the membership at the next regularly scheduled meeting of the association. Nominations will be made from the floor.

Section 7. All elected officers and directors shall assume office immediately following their elections.

ARTICLE VI. Meetings
Section 1. The Board of Directors shall set the time and place of the annual meeting as well as other meetings of the association. The fiscal year of the association shall run from January 1 to December 31. The secretary-treasurer shall notify the membership of each meeting at least 30 days in advance.

Section 2. Where feasible, meetings shall be held in conjunction with State Extension Staff Conferences on the N.C. State University campus.

Section 3. A quorum for annual and special meetings of the association shall consist of the active members present provided the membership is notified 30 days in advance.

Section 4. The Board of Directors and executive committee shall hold meetings as deemed necessary. A quorum for the Board of Directors and the executive committee shall consist of a simple majority of the members.

Section 5. Proceedings, rules and parliamentary proceedings shall, except herein provided, be in accord with Roberts Rules of Order, latest edition.

ARTICLE VII. Membership dues
Section 1. Dues are payable at the beginning of each fiscal year. Payment of dues on a multiple year basis is available. The amount of dues for full and associate membership as well as changes in the amount of said dues shall be recommended by the Board of Directors and approved by a majority of the membership in attendance at the annual meeting. Life members shall pay five times the currect annual full member dues.

Section 2: Honorary members shall pay no dues.

ARTICLE VIII. Committees
Section 1: The following shall be the standing committees of the association: Nominating, Program, Recognition and Awards, Professional Affairs, Professional Improvement, Bylaws and Audit, and Projects.

A. Nominating: The Nominating Committee shall present a proposed slate of officers and directors for vote at the annual meeting.

B. Recognition and Awards: The Recognition and Awards Committee shall be responsible for planning and executing recognition and awards on behalf of the association. This committee is also empowered to consider and recommend nominations for other state and national extension awards.

C. Program: The Program Committee shall be responsible for the program at the association's meetings.

D. Professional Affairs: The Professional Affairs Committee shall remain alert to matters of current or potential professional interest and inform the membership of same. The committee shall also recommend association action when appropriate and necessary.

E. Professional Improvement: The Professional Improvement Committee shall be alert to and inform specialists of educational opportunities available to them; shall encourage high professional standards; shall encourage involvement in all departmental activities.

F. Bylaws and Audit: The Bylaws and Audit Committee shall review bylaws of the association and recommend changes as needed. It shall, prior to the annual meeting, audit the financial records of the association and report its findings to the membership at the annual meeting.

G. Projects Committee. The Projects Committee shall plan activities for the overall benefit for the membership.

ARTICLE IX. Adoption and amendments
Section 1. Ratification of the bylaws may be accomplished by a vote of two-thirds of the members present at any meeting of the association, provided the membership is notified in writing at least 30 days in advance. Said notification shall be accompanied by a copy of the proposed bylaws.

Section 2. These bylaws may be amended, revised or repealed at any meeting of the association by an affirmative vote of two-thirds of the members present and voting, provided a notice fo the proposed amendments, revisions or repel has been mailed to the members not less than 30 days prior to the annual meeting.

Section 3. Amendments or revisions so made will go into effect immediately.

ARTICLE X. Dissolution
In the event of dissolution of this association, all assets of the association shall be converted into cash and donated to the North Carolina 4-H Development Fund, Inc. The executive committee shall determine the procedure for conversion of physical assets to cash.

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Page last updated 6/11/2006.


		BYLAWS ARTICLE I. Name Section 1. This organization shall be known as the North Carolina Association of Cooperative Extension Specialists. ARTICLE II. Goals and objectives Section 1. The primary goal of this organization shall be to establish and maintain a professional association for improving the standards, performance and services of its members and the North Carolina Cooperative Extension Service. Section 2: Objective A. To improve communication among members and with extension, teaching and research administration, and with organizations of county personnel to encourage and facilitate coordinated program efforts. B. To promote and encourage opportunities for education and other means of professional improvement of its members. C. To promote the personal well-being and esprit de corps of the membership through united action on issues concerning the members and the Cooperative Extension office. D. To provide opportunity for recognition of outstanding leadership and/or contributions to the North Carolina Cooperative Extension Service by its members and/or cooperating individuals or organizations. ARTICLE III. Membership section Section 1. Membership in the association shall consist of full, associate, honorary and life membership. Associate, honorary and life members shall have the rights and privilege of full members except the right to hold office, serve as an official delegate and serve as a committee chairman. Section 2. Full membership shall consist of professional Cooperative Extension Service employees working on a state or area basis and who receive any portion of their salary from the North Carolina Cooperative Extension Service and/or faculty with an Extension appointment with exceptions as specified in section 3. Section 3. Associate membership shall consist of the director of the North Carolina Cooperative Extension Service, associate directors, assistant directors and other state and district administrators. Section 4. Life membership shall consist of retired Cooperative Extension workers formerly holding full or associate membership who pay life membership dues. Section 5. Honorary membeship shall consist of individuals approved by the executive committee. ARTICLE IV. Organizational structure Section 1. The officers of the association shall be president, president-elect and secretary-treasurer, each coming from a different discipline. A. Duties of the president: The president shall preside at all meetings of the association. The president shall serve as the liaison person for the association to extension administration, appoint standing and ad hoc committees of the association, serve as an ex-officio member of the professional affairs committee, function as chairman of the executive committee and board of directors and serve on the executive committee of the North Carolina Federation of Cooperative Extension Associations. B. Duties of the president-elect: The president-elect shall preside at the association's meeting sin the absence of the president. The president-elect shall serve as chairman of the program committee and ex-officio member of the recognition and awards committee. In the event the president cannot complete their term, the president-elect shall act in the president's absence. The president-elect shall also serve on the executive committee of the North Carolina Federation of Cooperative Extension Associations. C. Duties of the secretary-treasurer: The secretary-treasurer shall record the minutes of the meetings for the Board of Directors and the Membership Business Meetings, maintain a current membership list and conduct any necessary correspondence of the association. The secretary-treasurer shall maintain the records of the association. The secretary-treasurer shall be responsible for collecting dues and keeping informed of the current membership. The secretary-treasurer shall pay bills and, in general, handle financial affairs of the association and maintain all records thereof. Section 2. The executive committee shall consist of said officers and the immediate past president, with the president serving as chairman. Section 3.The Board of Directors shall be composed of the executive committee and six elected directors who represent six different disciplines. The president of the association shall function as chairman. The board of directors shall be responsible for general policy for the association and shall have power to act on behalf of the membership when the association is not in session. ARTICLE V. Elections Section 1. The president-elect and secretary-treasurer shall be elected to a one-year term of office. The president-elect shall succeed to the office of president after the completion of their term. Only the secretary-treasurer may serve consecutive terms. Section 2. Directors shall be elected to two-year terms of office on a rotating basis. Three new directors will be elected annually for a two-year period. Section 3. The president shall appoint a nomination committee of at least five members from different disciplines at least 60 days prior to the annual business meeting to present a slate of officers and directors at the annual meeting. Section 4. Nominations for officers and directors shall be made through the nominating committee or will be accepted from the floor following the nominating committee's report at the annual meeting. No person shall be nominated who has not given consent to service if elected. Section 5. The Board of Directors shall be empowered to fill any unexpired term occurring on said board except that of president-elect. The board shall be empowered to replace inactive baord members. The appointee shall hold office for the remainder of the unexpired term. Section 6. In the event vacancies occur in both offices of the president and president-elect, the president's position will be filled by vote of the membership at the next regularly scheduled meeting of the association. Nominations will be made from the floor. Section 7. All elected officers and directors shall assume office immediately following their elections. ARTICLE VI. Meetings Section 1. The Board of Directors shall set the time and place of the annual meeting as well as other meetings of the association. The fiscal year of the association shall run from January 1 to December 31. The secretary-treasurer shall notify the membership of each meeting at least 30 days in advance. Section 2. Where feasible, meetings shall be held in conjunction with State Extension Staff Conferences on the N.C. State University campus. Section 3. A quorum for annual and special meetings of the association shall consist of the active members present provided the membership is notified 30 days in advance. Section 4. The Board of Directors and executive committee shall hold meetings as deemed necessary. A quorum for the Board of Directors and the executive committee shall consist of a simple majority of the members. Section 5. Proceedings, rules and parliamentary proceedings shall, except herein provided, be in accord with Roberts Rules of Order, latest edition. ARTICLE VII. Membership dues Section 1. Dues are payable at the beginning of each fiscal year. Payment of dues on a multiple year basis is available. The amount of dues for full and associate membership as well as changes in the amount of said dues shall be recommended by the Board of Directors and approved by a majority of the membership in attendance at the annual meeting. Life members shall pay five times the currect annual full member dues. Section 2: Honorary members shall pay no dues. ARTICLE VIII. Committees Section 1: The following shall be the standing committees of the association: Nominating, Program, Recognition and Awards, Professional Affairs, Professional Improvement, Bylaws and Audit, and Projects. A. Nominating: The Nominating Committee shall present a proposed slate of officers and directors for vote at the annual meeting. B. Recognition and Awards: The Recognition and Awards Committee shall be responsible for planning and executing recognition and awards on behalf of the association. This committee is also empowered to consider and recommend nominations for other state and national extension awards. C. Program: The Program Committee shall be responsible for the program at the association's meetings. D. Professional Affairs: The Professional Affairs Committee shall remain alert to matters of current or potential professional interest and inform the membership of same. The committee shall also recommend association action when appropriate and necessary. E. Professional Improvement: The Professional Improvement Committee shall be alert to and inform specialists of educational opportunities available to them; shall encourage high professional standards; shall encourage involvement in all departmental activities. F. Bylaws and Audit: The Bylaws and Audit Committee shall review bylaws of the association and recommend changes as needed. It shall, prior to the annual meeting, audit the financial records of the association and report its findings to the membership at the annual meeting. G. Projects Committee. The Projects Committee shall plan activities for the overall benefit for the membership. ARTICLE IX. Adoption and amendments Section 1. Ratification of the bylaws may be accomplished by a vote of two-thirds of the members present at any meeting of the association, provided the membership is notified in writing at least 30 days in advance. Said notification shall be accompanied by a copy of the proposed bylaws. Section 2. These bylaws may be amended, revised or repealed at any meeting of the association by an affirmative vote of two-thirds of the members present and voting, provided a notice fo the proposed amendments, revisions or repel has been mailed to the members not less than 30 days prior to the annual meeting. Section 3. Amendments or revisions so made will go into effect immediately. ARTICLE X. Dissolution In the event of dissolution of this association, all assets of the association shall be converted into cash and donated to the North Carolina 4-H Development Fund, Inc. The executive committee shall determine the procedure for conversion of physical assets to cash.

For more information, contact Webmaster Page last updated 6/11/2006.