Crystal called the meeting to order. Crystal thanked everyone for traveling despite travel restrictions. Agenda accepted as presented.

Opening board minutes approved. Opening business meeting minutes need to be distributed and approved at Annual meeting. Closing board meeting minutes approved.

Treasurers report accepted as presented and approved.
Operating - $12,288.93
Enrichment - $2957.11

Committee Reports:
Annual Conference - Workshops and presenters still be secured. Dr. Crandall and Spring Williams will teach a workshop on balancing Work and Family.

Constitution - presented by Richard Freeman. Over the years positions have been appointed to the board as ex-offico members assuming they would not be voting members. According to Roberts Rules of Order, ex-offico members of boards have votes. Dale shared that committee chairs do most of the work on the association and then they do not have a vote on the board. Richard suggested that all districts put this item on agenda for some discussion. Item moved to unfinished business.

Diversity - No report, but Crystal shared that nationals has asked for input from each state in the area of diversity. Information was forwarded to Nakoma.

Finance - Items processed $150 from overage . A letter has been drafted to districts asking for donations to contribute to endowment to meet our goal by 2009. The committee is still working on document with written information about each of our accounts.

Membership - Jennifer Brewer reporting. Certificates have been given to new members with a welcome letter. No additional new members at this time.

Nominating - There is on vacancy in the slate of association officers for election. Meg is no longer running for secretary. No district caucus will be held this year. Election speeches/presentations will be given at the close of the opening business meeting and voting on Thursday morning. Installation will be on Friday morning at the close of the meeting. Candidate information will be in Rapport.

Professional Development - Dale Safrit reporting. Scholarship winners have been notified and instructed to get receipts to Angela.

Programs - report presented by Brandy Boaz. Collected summer brochures from 20 counties. They are being scanned and sent to counties later this month.

PRI - no report.

Rapport - report presented by Brandy Boaz. New chair-elect is Terri Bost. Need your news. Due date was May 15.

Recognition - no report. Robbie shared that award applicants have been notified. Barb shared that the letter sent to award winners was too vague. She would like the letter to have more information and which award they are receiving. Robbie will share feedback with committee. Angela said that it would be good to know if you were receiving a team award, so you could invite other team members. Angela also suggested that Recognition clarify the award a member is receiving so award winners could plan better and suggested the committee handle notification similar to the way it is handled by the national association.

Historian - Presented by Richard Freeman. The NCSU Library has updated their web site so it has a complete list of all materials in archives. It was questioned about how long to keep minutes before putting them in archives. Committee reports (or annual reports) have not been posted on the web site - chairs need to provide this information. Robbie suggested making it a responsibility of an office to make sure the committee reports get collected and posted to the web site. Dale suggested that perhaps the Rapport and webmaster could work together on this task. Item moved to new business.

District Reports
NC - meeting in Caswell County and elected new officers. They will have program on stress management and how stress effects individuals followed by chair massages. Jennifer Brewer is now married and her new name is now Jennifer Grable. NC will be making a donation the Enrichment Fund. Teresa Clark is retiring this summer.

NE - no report.

NW - Barb reporting. Met in Forsyth county and celebrated a successful Winter Board meeting. Discussed their position on who can vote on the board and will be drafting a letter. Alleghany position is open. Julie Jones and Kelly (4-H PA) in Davidson both had baby girls just a few days apart.

SC - Meeting May 24. 100% of membership dues turned-in.

SW - Met April 4 to work on plans for Annual Conference. Registration is now open. There will be a retiree tract and friends/family tract to accommodate needs of association. Only enter one person per page. There is some confusions about booking rooms, but the problem has been fixed and you can now book rooms. Opening event will be at White Water Center and then you will go the hotel later in the afternoon. You will be provided directions to reach the hotel from the White Water Center when you arrive.
There will be a district 4-H administrative update on Friday with a short association meeting following.

Barb suggested that Robbie contact Carolyn and ask her to link the meeting registration page to the Association page.

W - No report given.

SE - Tammy Boyd reporting. SE 4-H agents met on April 27 and discussed the endowment fund letter. They are working to plans for hosting Winter Board for 2008 in Newburn. Officers: Pres - Bridget Kirk., VP - Blair Green, Secretary - Meg, and Treasurer - Tara Taylor. A summer trip to Jamestown VA is being planned.

Associations need to send list of district officers and committee members to Danielle before Annual Conference in August.

Unfinished Business:
Website Directory - waiting to hear from Dr. Stewart if we move the association web site to the 4-H site so it will be connected with the dept. site rather than the main CES site. This discussion came from CES asking us to move the membership directory off the CES site and the association starting looking at some other options. Discussion about who would manage this site. Robbie suggested having a key person that would mange this site. Dale suggested having a person in this position serve more than a 1-year term because the department will need to limited access to the web site. Board has asked that this issue be turned over the web site ad hoc committee that was previously established. They are asked to come up with a plan and formal recommendation and work with Rapport chair and chair-elect.. Dale suggested pulling together rapport and this committee since both deal with member communication.

Ag. Foundation Request - no check has been received.

Federation - Update from federation was shared.

Who Can Vote - The board has heard from membership that committee chair want a vote on the board . Robbie recommended that we follow Robert's Rules of Orders and ex-offico members of the board will vote. All members of the board have a vote and voice.

Recognition Recommendation - The Recognition Committee would like to utilize other committees to judge award applications. The board discussed the recommendation of having a 3-year term for members to serve on the Recognition Committee and one vote per district. Joyce questioned if this required any additional board action. After board discussion, we clarified that members should serve recognition for no more than 3 consecutive years.

PILD - Danielle and Crystal represented our association.

4-H & FCS Ad Hoc Committee - An e-mail sent to Peggy Garner, FCS Assoc. President about forming committee to discuss the possibility of a planning a joint association meeting. Peggy responded that she felt like it would be better to continue seperate meetings at this time. Crystal will let Dr. Stewart know we followed thru on his request to explore this option.

NC 4-H Gala - June 11 in Charlotte. Richard shared that confirmed contributions are slightly short of goal.

4-H Endowment Fact Sheet - Richard and Angela talked and are in process of preparing a fact sheet for each of the accounts.

4-H Endowment (Centennial Challenge) - 13 people are giving to the association endowment through payroll deducation, but some may be contributing to other 4-H related endowments. Barb questioned who is recognized at association meetings. Jennifer asked if individuals can give and have it counted to their district goal. Angela suggested completing the form and then submitting it to the district and then forward it to the state Development Fund office as a district group. The Association has moved $903 from Money Market to the Endowment account.

National Ag. Agents Association Sons and Daughter Activity and Financial Support - Angela has information to make a donation. Walter Earl in Wilson County is coordinating sons/daughter activities.

Youth/Family Auction - no update available. Dale shared that the Summit is scheduled for Dec. 4-5 with in-service Dec. 5-6. Auction tentatively schedule for Dec. 4 after dinner.

Angela asked about money for President support - Angela recommended that we move $25.08 from general Operating to President-Elect expense item to pay for refreshment for today's meeting. Motion approved.

The question was asked about how long to keep Association minutes. It was decided that the Secretary keep 2 years of minutes on hand and then keep others in archives.

New Business

NCSU Senate - discussed earlier.

Conference Call - there was discussion about the option to have a call-in meeting in lieu of a face-to-face Board meeting. Inidvidual could attend or choose to call-in with consideration of travel restrictions. Motion to explore this option.

Announcements:
Richard Freeman's new address: 410 Owl Farm Rd., Star, NC
Early bird registration for NCAE4-HA due by July 2

Motion to adjourn.

Respectfully Submitted,
Donna Mull
NCAE4-HA Secretary