Crystal called the meting to order. Minutes were distributed for review and accepted as presented.

Treasurer's Report:
Angela Shaver gave the treasurers report. There is a balance of $18,565 in the Operating Budget and $5286.98 in Enrichment. Treasurers report accepted as presented.

Committee Reports:
Annual Conference - Danielle Barco. Recommendations for a co-chair for annual conference committee are needed.

Constitution - Joyce Watts reported that the association needs to get the latest constitution changes added to by-laws on the association web site.

Diversity - Nicoma Simmons will be diversity chair. Secured donor for Diversity Award.

Finance - Angela Shaver reporting. The committee recommended that a voucher be created for use by committee chairs. It has been recommeneded that President seek $500 support from the Agricultural Foundation for state meeting support. We have overage in operating budget from previous year and the Finance committee recommends leaving $1000 extra in the account to handle unexpected expenses. Treasurer requested approval to purchase receipt book and stamps.

Membership - Jennifer Brewer. There are 150 national members with the following members by district:
NC - 25
NE - 23
NW - 27
SC - 20
SE - 17
SW - 20
W - 18
There are 25 national life members, 8 new national members, 117 renewing national members, 27 state life members, 132 state members, and 140 district members.

Nominating - Spring Williams reporting. There will be some changes in how elections are handled. There will not be a district caucus in same way it has been handled in the past year.

Professional Development - Report from Dale Safrit. The committee chair is working with Danielle to get updated list of committee members. There will be a web-based survey to get needs from membership. Program Assistantns will also be participating in the survey along with agents. A draft questionnaire has been developed. The survey will be sent in January and results collected by the end of the month so results can be used during committee meetings at Winter Professional meeting. Please encourage all agents in each district to complete the survey.

Programs - Shea Ann DeJarnette reporting. The committee is collecting summer program information. They are missing program committee members. from some districts. Crystal has list and will share with SheAnn.

Public Relations & Information - Jeannette Schuszler reporting. The committee is reviewing the committee description for constitution and making plans for a poster Share Fair.

Rapport - Sarah Kotzian reporting. The latest issue of Rapport is on the web. The next issue will be in March. Sarah reported that she is disappointed in quality - please look for quality things in your county and submit articles. Crystal encouraged everyone to use this newsletter to share program successes. Crystal will show the Rapport newsletter at JCEP, so it is an important piece for our association.

Recogniton - Lesa Walton reporting. Feb. 2 is the deadline to return award applications to Lesa. Each district chair will need to set their own deadline to get applications return so they can be submitted to Lesa. Eight copies of each application is needed. The board was asked to encourage all agents in your district to apply for appropriate awards.

District Reports:
NC - The district meeting was held on Halloween. Mitch Owens from PODS did the program on dealing with change. They will hold and Award work session in January where experienced agents can help others apply for association awards.

NE - Danielle Barco reporting. They met in September. The next meeting will be April 20 in Chowan Co. and they will also be visiting with Science House. There is an opening in Hyde and a new A&T agent in Beaufort.

NW - Barb Swanson reporting. NW agents are busy planning for Winter Board in Winston Salem. The theme is "Totally Responsible 4-H" with a keynote speaker at the noon meal. They had a holiday gathering in December at Brookestown Inn so they could continue to familiarize themselves with the facility as they prepare for hosting Winter Board. Note the February date for Winter Board. Jennifer Miller has been hired as the
4-H agent in Ashe county and Julie Landry will be retiring soon.

SC - Roshunda Blount reporting. SC met on November 14 in Harnett county. Their next meeting is April 20 in Chatam county. Millie Bruton and Mary Bowles will be retiring soon.

SE - Met on November 9 in Craven County. Pender county staff did a presentation about the corn maize. Meg Purdue has moved to Greene county and a new A&T agent will be hired in New Hanover.

SW- Met in September at the location where state meeting will be held in 2007. They toured the facility and discussed the schedule. The meeting will be in Charlotte August 22-24. New agents are John Davis, Burke & Cavin-Cox, Gaston. Robbie Furr reporting.

West - Wallace Simmons reporting. The district association met and reviewed the district assignments, filled some vacant offices and committee assignments. Ken Kinley was offered state/national life membership in the Association provided by Western district association.

Michael Martin, with NC 4-H Development Fund was introduced.

Angela Shaver commented that as districts have retiring agents, district associations may want to consider offering retires life member dues as a retiring gift.

Unfinished Business:
Robbie Furr reported that he is working on moving the association membership directory to the NC 4-H web site, but it is not current at this time.

Enrichment Fund - Crystal is working with Sharon Rowland to write a letter to each district asking for support from district associations for support for Enrichment Fund. They are seeking donations to bring the fund to certain level to increase amount we can draw from the account. Angela will contact Richard to check about exact amount needed to reach the goal. Angela / Crystal/ Richard will work with Developmen Fund staff to draft a letter.

Enrichment Fund Recognition - discussed the time when it is appropriate to recognize individuals that have made donations to the Enrichment Fund. Donationa amounts are available in January. Donors are recognized in August at the Association Annual meeting, but the exact amount of donation may not be accurate because of the timing of the report.

Carolina Preserves Coffeetable books are available for Extension to sale. They sell for $40. Counties keep $30 for a local fund-raiser.

National Meeting - Crystal thanked Kayleen Burgess for coordinating States Night Out and thanked Dr. Stewart for the donation that help with States Night Out. The total cost for the evening was $1376 - the remaining amount needed to cover expenses for the event was handled by the President- Elect's account. There was discussion about the need to move money to add back to the President-Elect line item. It was decided to wait until a later time to move money and see if money was needed for the account. In the past, there has been funds in our budget to cover the cost of a hospitality room and this year, the dinner was used in place of a hospitality room. Joyce encouraged agents to consider submitting a proposal to teach a workshop at the 2007 National meeting. Proposals are due Jan. 15.

New Business:
NCAE4-HA Fund Account - Received $3400 from Enrichment Fund. Due to increased membership, we are receiving more money than we originally budgeted. An additional savings has resulted from agents using county travel for JCEP. Additionally, the Association has had a conservation budget in the past few years, which has also contributed to the current overage. An $850 overage in enrichment and $4165 in operating is anticipated for this year. Spring Williams requested a list of line items and so we can see what has been allocated and spent to have a better understanding of the budget. Spring made motion and Robbie 2nd to table any decision about the handing the budget excess until Winter Board. At that time the Board can look at the full budget before making any decisions.

Federation Update - we have been reminded by Dr. Zueblana to keep association free time as professional development. It is a professional meeting and we need to watch how our time is used since we are state and Extension employees. When hosting meetings, the agenda needs to be sent to the district director in advance for their information. Joyce added that this was done for our protection so our administrators can show how our time and tax dollars are appropriately used.

Federation is Dec. 8 in Lee County. Crystal will register our representatives. We currently have 7 attending and we can have up to 10 members. Board members were urged to check with others in district and see if there are others interested in attending.

Horn of Plenty - Received a request for $1 per member donation. Horn of Plenty will be in Fayteville. An amount $135 is allocated in the budget. Barb made a motion to donate this amount and it was approved.

A request has been received from Agricultural Agents Association for a donation to help them as they host the national meeting in North Carolina. Lesa suggested that we wait until Winter Board and discuss this once we get the updated budget.

It was approved for Angela to buy a receipt book and stamps.

Old Business:
Crystal shared evaluation results of annual association meeting. Robbie commented that the SW wants to move awards to 1st night and have a free night on 2nd night for the annual meeting in August 2007. He polled members to see how many would go home if the awards banquet was on first night since the host district will have to guaranttee room nights in making conference arrangements with the hotel. Lesa wanted the Recognition Committee to have some input about moving the Awards Banquet and questioned if the committed could be ready for Awards dinner for the first evening after we arrive.

Barb called for a point of order and questioned who can make motions and vote. It ws clarified that Committee chairs can make reports but only district presidents and association board officers can make motions and vote. If a district president is not present, they can desiginate another person to represent them at the board meeting.

A motion was made and approved to adjourn the meeting.

Submitted by:
Donna Mull
NCAE4-HA Secretary