Meeting was called to order by Spring Williams, President, at 1:15pm and welcomed the members.

Minutes - Kyleen Burgess
The minutes for the closing business meeting held in August of 2005 are posted on the internet, motion made to dismiss the reading of the minutes by Barb Dunn Swanson, seconded by Dale Safrit. Minutes stand approved as read on the internet.

Treasurer's Report - Wallace Simmons
Operating Budget - $8,840.91
Enrichment Budget - $2,282.79
Money Market Shares - $1,199.15
Shares - $42.60
-Plans on combining the two share accounts if the bank will allow, so we have one money market share account

REPORTS OF OFFICERS AND COMMITTEES
Annual Conference - Crystal Smith
-Meet in Room 148
-Roshunda - Annual Conference August 16 - 18, 2006 in Pinehurst, NC. There will be an opening pool party

Constitution - Nelson McCaskill
-Will meet in room 209

Diversity - Juanita Bailey
-Meeting in room 216

Finance - Wallace
-Room 208

Membership - Rebecca Liverman
-Will have 2 new member orientations, one at Winter Board and one at State Conference.
-4 DSA and 4 ASA Slots. We have 151 members for DSA/ASA status, however we have 154 total members.
-The association had to front money for 26 (10 individuals & 1 District) people that did not pay, this totaled $2,265.
-Urged the membership to work harder so that this does not happen again.
-The committee will look at policy on late fees for those who do not pay on time.
-Discussion followed as to why the Association fronted the money, the President made this decision to front the money so we could reach our DSA/ASA mark.
-The Association will charge a late fee to the DISTRICT if the deadline is not met.

Nominating - Peggie Lewis
-Peggie and members will be asking for people to fill the following positions:
President, Vice President, Secretary, Treasurer, and President Elect.
-Please have every district represented at the committee meeting.
-Room 124

Professional Development - Dale Safrit
-Will be reviewing 3 applications for Chester Black and one for the national Scholarship.

Programs - Shea Ann DeJarnette
-Working on getting power points in place of the share fair. This CD of presentations will be given to each district.

Public Relations &Information -Lori McBryde
-Meeting in the Ivey Room
-Traivs Burke solicited new members for PR&I.
-Will be working on first timer's functions/orientation for new members about the roles in the association.
-Stressed the importance of working with new agents.

Rapport - Julie Jones
-Next deadline is Feb. 1, 2006 to Julie Jones
-Encouraged members to write for Rapport

Recognition - Janine Rywak
-Will meet in 204
-59 total award applications this year
6 Service Awards, 3 Specialty Awards, 31 Communicator Awards, 19 NC Awards
27 categories
33 Individuals
-Will discuss about when we would like to announce the awards in the committee meeting.
-Will discuss pulling applications, in which individuals have not paid.

Historian - Richard Freeman
-Passed out a list to the board for items to be archived
-Items for the archive need to be placed in manila folders
-Encouraged all to submit information

DISTRICT REPORTS
North Central - Jennifer Brewer
-Had a meeting back in November, had a workshop on Time and Stress management
-Granville and Wake County positions still open
-Passed out copies of Evaluation book to all counties in district

Northeast - Laurie Lewis
-Worked hard to plan a meeting, asked everyone to attend
-Introduced Ginger Morelock as the new agent in Chowan County
-Pitt County interviews will take place
-Pasquotank County is open
-Missy Jones gave birth to Baby Eve Elizabeth
-Natalie will be having a baby, she is due July
-Lee Scripture's wife is due in March

Northwest - Barb Swanson
-Met in December in Alamance County
-Kay Cole will be retiring. Will have a retirement gathering on Jan 26 from 3-5 in Alamance.
-Stokes County will have a new agent on Feb 1.
-Offering a professional development workshop on Science on April 3 - 5, 2006 at Betsy Jeff Penn. The workshops will have many dimensions on Science education. Flyers were passed out with information. Registration fee of $150.

South Central - Roshunda Blount
-Met in November did a planning meeting for Annual Conference.
-You can only have two people to a room for Annual Conference.

Southeast - Patricia Cahoon
-Science retreat next week for their districts
-Mandy Barnes is the new agent in Wayne County.
-Pender County - Amanda Hatcher is having a baby

Southwest - Donna Mull
-met twice - Oct. and Dec. and will meet in March
-2 babies down and one on the way

West - Karee Mackey
-Mitchell County has a new agent - Morgan Gibson
-Heather James, Cherokee Reservation, is pregnant
-Had curriculum update and will have a science update

UNFINISHED BUSINESS
Federation Report - Natalie Rountree
-Universities recognized with plaques for all the hard work that they did to get agents pay raises across the state
-A&T shared the restructure program
-eXtension will be launched publicly in the coming year, encouraged everyone to view the site
-The Dole Biotech Center was talked about
-The Board meeting for Federation in March will focus in on what Federation can do go back to its roots and support associations
Development Fund Raffle - Spring
-You can buy Cruise Tickets for Feb 1

Enrichment Fund Request - Spring
-Letters have not been sent to districts to solicit Enrichment fund support

NEW BUSINESS
Enrichment Fund Update - Jackie Helton and Sharon Rowland
-$86,519.80 currently in the Endowment fund
-Set a challenge so that in the future the Association can assist members as it has done in the past
-Checks should be made out to the NC 4-H Development Fund
-Peggie challenged the membership to write checks to the Development Fund
-Pledge forms were passed out

Silent Auction - Natalie Rountree
-Winners from the Auction held during lunch were announced, proceeds from the auctions go to the Enrichment Fund
-There will be a Silent Auction tonight during the evening activities

4-H Gala - Jackie Helton
-March 23 - Will be at the Grandover Resort, in Winston Salem
-Chair is from Wachovia
-Lots of fundraising going on
- an online auction will take place on E-Bay
-Silent Auction will still take place
-If you have ideas for exhibits, talent and such please let those involved know

Southern Region Director Update - Carolyn Langely
-Nothing to report, JCEP is in two weeks
-We are pleased to have a Southern Region Director

Upcoming Events
JCEP - Feb. 1-3, Nashville, TN
PILD Conference - April 24-27, Arlington, VA.
NCAE4-HA Annual Conference - August 16-18, 2006, Pinehurst, NC.
NAE4-HA Conference - October 22-26, 2006, Milwaukee, WI.

With no further business the meeting was adjourned with a motion.

Respectfully Submitted,

Kyleen Burgess
NCAE4-HA Secretary