The meeting was called to order by President Spring Williams at 10:12am

Reports of Officers and Committees
Constitution - Nelson McCaskill
-Asking the board to make recommendations on the line up to administrative support to the award winners and see where officers will fit in the lineup.
-MSA, DSA, ASA, 25 years was order for the recommendation of administrative reports from the committee
-The report was discussed for clarification.
-To receive the 25 year award you must pay dues for the four years prior to the 25 year award as well as the 25 year.
-Barb Swanson moved that we consider the following order: 25, MSA, DSA, and ASA. The motion was seconded by Wallace Simmons. Discussion followed. The motion carried. This will be an amendment to the constitution that will need to be voted on to by the membership.
-Currently we have three - 25 year recipients
-Currently we have 7 administrative scholarships at $400
-Wallace Simmons, the line up of award recipients would become effective at this annual meeting. Barb Swanson seconded the motion. The motion was carried.

-Currently award winners receive priority to receive the administrative support then the officers in order starting with President, President Elect, Vice President, Secretary, and Treasurer.
-The committee only discussed moving the President, but did not make a recommendation.
-Wallace moved that we moved president to the top administrative assistance spot with the award winners to follow, then the rest of the officers to follow. Jennifer Brewer seconded the motion. With no further discussion the motion carried with a vote.
-The board proposes the line up will be for administrative support to National Conference will be:
-The current president
-25 year
-MSA
-DSA
-ASA
-Discussion followed how ranking is given to administrative support with the awards if multiple winners were announced in an area (such as if there are 4 ASA's and there are only funds for 3 ASA's to attend, the recognition committee would rank the award winners to receive funds).
-This administrative support is set in the books with the administration.
-The motion was made that the recognition determines the rank the order of all of award recipients to receive administrative supports. Peggie Lewis seconded the motion. The motion was voted on and carried.

Annual Conference - Crystal Smith
-Would like to know what workshops to offer at Annual Conference
-Each workshop would be 50 minutes.
-Workshop ideas were suggested on topics from professional development, marketing, life after retirement, how to apply for association awards, and officer training.
-We're look at offering three workshops.
-Paula Hudson Collins was suggested as a motivational speaker, Crystal will research more.

Diversity - Janine Rywak
-Diversity award is $100 with a plaque; this money comes out of the anonymous donors award. The recognition committee orders the award but it comes out of the diversity award line.
-This is the last year for the Diversity award donor.
-If the diversity committee chooses to have a workshop presenter (and the committee has no money left for a speaker fee) at annual conference, the district that is hosting the conference buys the presenter gift. The Annual Conference committee is responsible for paying the speaker fees.
-Each year AC Coleman has offered to support the diversity award so the chair needs to approach him for this

Finance - Wallace Simmons
-Money received from auction items that were auctioned off at Winter Board
-The total received from the auctions were: $430 to go to the Endowment Fund
-Carolyn Langley donated $100 back from her running
-Received a pledge amounts for $1990. The gift amount was $550.

Enrichment Fund - Natalie Rountree
-IRS guidelines have different policy for handling auctions than we have been in the past. The finance committee would like to start working with Jackie's office in assisting in meeting the IRS guideline.
-The Development Fund office would work on writing out receipts and following IRS guidelines for our association.
-This means less money handling on our part if we let Raleigh take care of the auction funds.
-The committee would like to allow the development fund to take care of the auction money and let them take care of the paperwork process. This would take effect in the August meeting.
-The board discussed wanting a paper trail of us receiving the money after the auction item is paid for. There was no motion from the board.
-Peggie motioned that the Finance committee meet with the Development Fund for clarification on this IRS auction. The motion was seconded and it was passed.

Natalie will send an email with this information in it

Membership - Rebecca Liverman
-Would like access to the state database, would like the Ad hock committee to look at the process of the state database for membership to resemble the database that we use for membership.
-The State VP feels that they should have access to the state membership committee.

Nominating - Peggie
-We submitted the slate to the membership

Programs - Shea Ann DeJarnette
-Clarified Sharefair and why the committee is developing CDs of the share fair

Rapport - Julie Jones
Deadline Feb. 1

Recognition - Janine Rawayk
-Will submit deadline

New Business
Spring Board Meeting - Thursday, May 11, 2006 in Greensboro at the Guilford County Extension Meeting at 10 am.

Being there was no further business, President Spring Williams, adjourned the meeting.

Respectfully Submitted,

Kyleen Burgess
NCAE4-HA Secertary