Meeting was called to order by Spring Williams, President, at 9:00am and she welcomed the members.

Minutes - Kyleen Burgess, Secretary, nothing to report

Treasurer's Report - Wallace Simmons, nothing to report

Reports from Officers and Committees
Annual Conference - Crystal Smith
-Met and pulled evaluation sheets from the last conference
-Saw it was all about Professional Development
-We would like to add workshop ideas for Professional Development on Evaluation Piece for the conference, also asked the group for professional development ideas today from the membership during the meeting
-Looking at offering three workshops at conference, still meeting the needs of free time
-Please email Crystal if you have ideas of workshops

Constitution, Policy, & Legislative - Nelson McCaskill
-Thanked committee members
Recommendations to Board:
1) Recommend a NCAE4-HA Calendar of Events be maintained by PR&I committee. Suggested items to include are deadlines, conference dates & due dates.
2) Recommend an officer orientation workshop be conducted at Annual Conference by current state officer for incoming district officers and other interested members (Given to annual conference committee)
3) Delete Article III, Section 3, of the Constitution referring to Honorary State membership
4) Article III, Section 2b of the Constitution referring to Life Membership to delete "All Members upon retirement from Extension shall be granted Life Membership upon a one-time payment of double the Annual Dues."
And replace with:
"Life Membership shall be granted to all members after they retire from Extension upon a one time payment of double the annual dues" 5) Recommend to the Board that Article VII, Section 2, Item1, referring to priority order of members for financial assistance to be amended to read
1. Persons to receive MSA, DSA, ASA, and 25 year Service Award (effect is to change order and remove American Spirit award from this item.)
5) Board will be asked to make final recommendation to approve and modify this order and the Board recommendation will be a proposed amendment at Annual Conference.
6) Board will be asked to make a recommendation about placement of NCAE4-HA Officers (especially President) within Article VII, Section 2. If a change will be a proposed amendment at Annual Conference.
7) Please read Rapport to vote on these changes

Diversity - Juanita Bailey
-Recognized committee members
-3 Recommendations
1-Offer Diversity workshop at annual conference (working on 3 possible workshop titles)
Email Juanita Bailey if you have an idea of an out-of-the box workshop idea
2-Provide family friendly support services at multi-day conferences for members with children
3-Currently the Diversity Committee offers an award at conference.
1-$100 cash award
2-plaque (costing up to $50.00)
We recommend that $150.00 be included in the annual budget to cover the award and plaque/ The committee will continue to pursue a donor.

Finance - Wallace Simmons
-Announced silent auction winners Total raised from Auction?
-Recommendations to the Board
1-Post district membership forms online
2-Request that it is the responsibility of the state VP to keep and update
the Lifetime Membership Directory, sending it out to get info on who may passed away.
3-Request that the State VP work with Carolyn Langley to update the online membership directory.
4-Request that the state VP sends state and national lifetime membership list to the entire membership to make sure that all lifetime members have been included on the current membership list.
5-Request Districts membership form only include new state, national and lifetime members
6-Reccomendation to the board : Idea of the summer meeting of having a challenge to everyone to give money for us to raise money for the Enrichment Account, everyone who gives $10 would get a sticker at summer meeting.
-Auction: will be at Thursday night following awards at Annual Conference, each district was asked to bring 2 NICE items

Membership - Rebecca Liverman
-New membership orientation was held for the 1st time at Winterboard. 4-H Cookbooks were distributed to those in attendance.
Recommendation:
-To elevate the deadline the committee recommends to the New State VP the following new deadlines for membership:
1) Info from the State VP must be sent out to District VPs prior to Sep. 1
2) All money is due to District Treasurers by Oct. 1
3) All money is due to the State Treasurer by Nov. 15

Nominating - Peggie Lewis
-Thanked committee for the slate
-Slate of officers for 2006-2007
President Elect - April Bowman, Forsyth (NW), Danelle Barco, Camden (NE)
Vice President - Jennifer Brewer, Person (NC), Patricia Cahoon, Carteret (SE), Shea Ann DeJarnette, Roberson (SC)
Secretary - Bridget Kirk, Duplin (SE), Donna Mull, Catawba (SW)
Treasurer Elect - Sandi Hall, Nash (NC), Ellen Owens, Currituck (NE)

Professional Development - Erin Sill
Recommendations:
-On Applications add -What is your start date and are you going to present at the National Meeting
-Divide Chester D. Black Scholarships to give one during Winter Board and the other during Annual Conference
-Look at the guidelines for committee to see if they are followed
-Looking for a better collaboration for the state office and to see if we are meeting the needs of the association
-Look at training needs of the association
-National Conference - Angela Shaver
-Chester D. Black $250 each - Tara Taylor (go to Real Colors certification training)
- Crystal Smith (Graduate summer classes at A&T)
-would like reports on the winners

Programs - Shea Ann DeJarnette
-Please send PowerPoint to your program committee members
-Will try to get these CDs on line

PR&I - Lori McBryde
-Discussed share fair from 2005 Annual Conference
-Discussed Hall of Fame Nominee - Karl Blalock
-Distinguished Alumni need to be added to the national database
Recommends: Virginia Foxx
-A workshop on the marketing initiative - Lynda Loveland or Robin Adams from A&T
-Ideas for Share fair in 2007
-Would like to link the Helpful hands, healing heart logo to state project during National 4-H week
-Considered suggestion from Constitution committee to manage a calendar of association deadlines on the website and decided that it was a great idea and that it would probably become the responsibility of chair elected to send dates to webmaster.

Rapport - Julie Jones
-Thanked committee members
-Upcoming issue is due February 1, 2006; please submit articles to your rep
-Looked at the way the Rapport Website looks to update the site and give it a facelift

Recognition - Janine Rywak
* Thanked the committee
* Lisa Walton is the Chair Elect
* Each District has one vote
* Selected 30 winners in 27 categories.
* Re-opening 25 slots in 19 categories, due to State Contact by February 15.

Recommendations:

• The required number of copies (10) of application packets will be provided by the applicant by the awards due date. For communicator awards, either (10) copies of printed materials or (1) disk is required.
  
• State awards deadline date set by the state recognition chair will be the final deadline for all awards to be postmarked to the state recognition chair. District chairs will set their own deadline dates in their districts. New state chair will set deadline once national has all their information posted on the web.
  
• On all North Carolina award applications on the web that do not currently contain the wording, add brief summary of not more than 50 words to be used at the NCAE4-HA Recognition Banquet
  
• Membership dues must be current and paid to the NCAE4-HA Treasurer by the state deadline in order to be considered for awards.
  
• Incomplete applications will be disqualified.
  
• Award winners will be notified in a generic letter from the state chair in order to plan for attendance at the state and national conferences.
  
• Continue to recommend holding the Winter Professional Meeting in February to assist in the awards process.
  
• Will look into past minutes and recommendations from Recognition Committee to determine correct guidelines in handling PA awards.

District Reports
Northwest - Barb Dunn Swanson - Reminder about professional development in April. Thanked the Northeast District for their efforts

All other districts had no reports.

Unfinished Business
Northeast District thanked everyone for attending Winter Board.

Wallace thanked Carolyn for her efforts on the website and for her donation of $100 to the association.

New Business
-The President would like to appoint an ad hock website committee. This group would design the website on a disk.
The president appointed the following members to the website committee:
Laurie Lewis
Robbie Furr
Julie Jones
Lori McBryde
Carolyn Langley

-If you have any workshop ideas for Annual Conference workshop ideas please see Crystal

-Wallace received a prize for keeping his chip from annual conference.

-We watched the video for NAE4-HA Conference - We're On A Quest to Wisconsin
-Please note the changes in the schedule, see Spring if you would like to know these changes. Sunday is a full day of Crafts.
-Official Hotel - Milwaukee Hilton
-Website is active

-The President thanked the Northeast District for hosting the event

-South Central district offered the invitation to the Annual Conference that will be held in Pinehurst, NC August 16-18, 2006. The theme for the 2006 conference is: Prepare Yourself at The Carolina: Pine Trees, Professionalism & Possibilities"

Being no further business, Spring Williams adjourned the meeting.

Respectfully Submitted,

Kyleen Burgess
NCAE4-HA Secretary