Peggie Lewis called the meeting back to order.

Meeting registration - 100
Attendance - 80

Committee Reports:

Annual Conference -Spring reported the following recommendations:

1. Change Thursday schedule of the state meeting to reflect as follows:

8:15 - 9:15 Committee Meetings
9:15 - 10:00 District Caucus
10:00 - 10:45 Brunch
10:45 - 11:30 Keynote
11:45 - 12:30 Choose (1) Workshop (3 choices) A-B-C
12:45 - 1:30 Closing Message
1:30 - 6:30 Free Time
7:00 - 10:00 Banquet

2. Because of past experiences, there was a discussion about professionals attending workshops. Therefore, members are to choose only one workshop to attend out of the three being offered. There will be a final message and at the end of the final message there will be a drawing for a free "weekend getaway" to the beach. This incentive is only offered to those present at the final session.

Annual Conference attending members included: Spring Williams, chair; Sarah Hardison, Amy Damrow, Barb Dunn-Swanson, Patricia Cahoon, Karee Teague and Sandy Hall.

Constitution - Howard Scott reported that Article III: Membership, Section I will be replaced with the following: Membership in the Association is open to all Extension Agents and County Extension Directors, State Extension Specialists, State Extension Assistants and Associates, State Extension Administration with NCCES who promote and /or work with the 4-H Youth Development Program.

Howard Scott stated that the profits from hosting of state meetings will be put into a restricted line-item and cannot be used until the amount is $500.

Diversity - Stan Dixon, no report.

Finance - Natalie Rountree reported that the Finance Committee will submit to the Board a recommendation raising state dues by $10.00 to help with operating budget. This would take affect FY 2005-2006. State dues would be $ 25.00.

Financial Committee members present included: Natalie Rountree (chair), Laurie Lewis, Wallace Simmons, Peggie Lewis, Crystal Smith, Kay Cole, Richard Freeman, Sarah Drake, and Cynthia Clark.

Membership - Danielle Barco reported Membership would like to standardize procedures for membership.

Recommendations: Printable invoice form to be use by Finance offices.
Create a check and balance sheet for membership that will include retirees.
New members will be invited to attend the new members' orientation at the state meeting.
Article III Membership, Section 1 addresses who can be a member of NCAE4-HA.

Rapport - Bridget Kirk thanked Carolyn Langley for placing the fall issue of Rapport on the NCAE4-HA website. Hard copies were mailed to state and national lifetime members.

· Winter issue is due by February 1, 2005.
· When articles are sent with a picture, make sure the article and the picture are sent in a different attachment.
· Send a survey to lifetime and state members in the next mailing to find out if they would like to receive a copy of Rapport by e-mail or in the mail. If sent by e-mail, it would reduce the budget.

Professional Development - Louise Hinsley reported that the applications for the NCAE4-HA National Conference scholarship (2 @ $250 or one @ $500), Chester D. Black Professional Improvement scholarship were reviewed, ranked and announced. The recipients for NCAE4-HA National Conference scholarship are: Mary Arnaudin and April Bowman at $250 each. Chester D. Black Professional Improvement scholarship recipients are Natalie Rountree, $155.75 and Crystal Smith, $250. Due to the limited income in the Enrichment Fund and the advisement of the Finance Committee, no scholarship applications were re-opened as formally announced.

Profession Development committee members present included: Louise Hinsley, chair; Theresa Clark, Karen Henry, Melissa Staebner, Heather Gordon, Erin Sill, and Bill Stone.

Programs - Joyce Watts announced that the Programs Committee would collect evaluation tools for the LRFA: School Age Care, School Enrichment, Camps, Special Interest, Long Term Support Systems, Resilient Youth & Families and Volunteerism.

Public Relations - Travis Burke reported that Public Relations and Information Committee met. New members/agents were given information regarding the responsibilities of the committee and what some of the past share fair ideas has been. This year's proposed theme for share fair is "4-H Program Marketing Ideas". This theme will include the following:

*Ways to market your program for volunteers; different age groups (including teens)
*Marketing to diverse audiences
*Rural and urban recruitment ideas
*Camp promotional ideas
*National 4-H Week innovative ideas
*School enrichment ideas
*After school care ideas on marketing and recruitment

Also, the committee wishes to propose Dr. Chester Black to be a presenter at the state meeting on "4-H Program Management". This would involve an overview of his course which would be extremely helpful to new agents and beneficial to tenured agents.

Additionally, a panel of speakers which would included a tenured, recent hires, mid career, etc to answer questions on the 4-H program, mission, and idea sharing.

Other items included the: famous 4-Her's data base, the National 4-H Hall of Fame and information sharing on the state meeting.

Members present: Travis Burk, chair; Sarah Featherstone, Beth Bruton, Lynn Lambert, Pete Anderson and Lori McBryde

Recognition - Shannon McCollum recognized committee members and thanked the applicants. She told the membership that 32 applications were received and judged. The DSA, Mike Davis and several communication awards had to be re-opened. All applications (10 copies each) for re-opened awards are due February 28th prior to the beginning of lunch at the NCCE Conference. Shannon will receive the applications at the registration desk at the McKimmon Center.

Replacement pottery was given to national DSA award winners.

Ed Maxa's bid of $60 for the extra piece of pottery that was available was accepted. The funds will go into the Enrichment Fund.

Recommendation: Move the Winter Professional Meeting to late February.

Nominating Committee - Nelson McCaskill submitted the following candidates for office:

President Spring Williams, Burke County
President-Elect April Dillon, Lincoln County
Crystal Smith, Franklin County
Vice-President Shea Anne DeJarnette, Robeson County
Rebecca Liverman, Washington County
Karee Mackey, Watauga County
Secretary Sara Drake, Alleghany County
Kyleen Michael, Northampton
Treasurer Wallace Simmons, Haywood County
Treasurer-Elect Ellen Owens, Currituck County
Angela Redinger, Bladen County
Southern Regional Director Potential Candidate

The Southeast District gave the NCAE4-HA Annual Conference invitation. The Conference will be August 17-19 at Atlantic Beach.

Other announcements: NC 4-H Gala is Thursday, June 2 at the Ballentine Resort in Charlotte. NAE4-HA Conference is in Seattle, Washington, October 30-November 4, 2005.

Unfinished Business:

Epsilon Sigma Phi was not accepted into Federation at the Federation meeting in December, 2005

Twenty-seven attended the NAE4-HA Conference in Oklahoma City.

The meeting was adjourned upon a motion.

Respectfully submitted,

Theresa T. Clark
NCAE4-HA Secretary