Nelson McCaskill called the meeting to order and welcomed the board! Barb Dunn Swanson, made corrections to the minutes that were posted on the website. The minutes were approved as corrected.

Nelson introduced Regional Director Torey Earle from Kentucky.

Laurie Lewis presented the following treasurers report:
Shares Account: $41.63
Regular Checking $6,601.33
Enrichment Interest Checking $2,392.61
Money Market Share Account $526.50

Officer and Committee Reports

Annual Conference: Peggie Lewis welcomed the board to the Annual Conference, hosted by the GREAT NORTHWEST!

Constitution: Nina had no report at this time.

Diversity: No report at this time.

Finance: Laurie Lewis distributed several budget forms. Corrections and additions were made to these reports. Laurie indicated several organizations had made a request of NCAE4-HA to support them financially.
1. Women of the World Conference. Robin Roper requested $300 for support of this conference. Extension and Community Association Members participate in this event.
Barb Dunn Swanson moved we approve $300 to be given to this conference in support of the ECA organization. Discussion was held, and a decision was made to take the money from the Fund Balance. Peggie seconded the motion, upon vote, motion carried. Laurie will draft a letter to be mailed with the donation.

Another request was received from EFNEP in the amount of $300 for celebration of their 35th anniversary. No action was taken on this request.

Laurie noted that two committees had gone over budget. Rapport went over by $10 and Enrichment fund exceeded budget by $75.00.

Jackie Helton moved we take the money from the Presidents budget line item to cover Rapport overage. Peggie seconded the motion and upon vote, motion carried.

Carolyn moved we transfer money from the federation forum to Enrichment Budget; Jackie seconded the motion, upon vote motion carried.
Laurie indicated that September 3 was the last day for committee chairs to submit expenses for payment. Laurie gave committee chairs budget request forms. She would like them filled out and returned them by 8:30 AM.

Nelson thanked Laurie, Natalie Rountree and April Dillon for their hard work on the finances this year!

Membership: Jackie thanked Robbie Furr for conducting the new member's orientation. He reported the following numbers:

140 national members
101 renewals
14 new national members
1 new life member
24 national life members

123 paid $15 = $1845
1 new state @ $30
26 state life
150 state members

Jackie mailed $6600 for national dues.

Nominating report: Carolyn Langley noted that 4 people voted absentee for this years meeting. Carolyn reported the following slate of officers:
Pres: Peggie Lewis
Pres Elect: Tammy Kelly and Spring Williams
Vice President Danelle Barco
Secretary: Theresa Clarke
Treasurer - Natalie Rountree
Treasurer Elect - Linda Gore and Wallace Simmons

Professional Development: Dale Panaro indicated much work of the committee was completed at Winter Board and the winners will be recognized at recognition banquet.

Programs: Judy West indicated their committee will determine prizes for the share fair.

PRI: Special thanks to Travis Burke for taking on this role. He encouraged us to submit nominations for the National 4-H Hall of Fame.

Rapport: Amanda Siler has left her position in Extension and Bridget Kirk gave the Rapport report. Rapport did go over budget.

Recognition: Juanita Bailey indicated 23 people will be recognized at this meeting.

District:
North Central - Nina Crawford reported that this district will host Winter Board. Several new agents have begun work in their district.

Northeast - Danelle Barco indicated several new agents have started in the district. She also said their district participated in a scavenger hunt on their way to the state meeting.

Northwest - Peggie Lewis indicated the district has spent many hours planning for the annual meeting. She also mentioned she has accepted the Guilford County 4-H position. She said the district has one vacant position.

South Central - Lori Ivey had a summer share fair at their recent district meeting. Master story tellers were featured. 15 members attended. There are two vacancies, Stanley and Chatham Counties.

Southeast - Erin reported that Ruthann Christian and Jennifer Hanson announced their resignations. Lenoir County will be filled and Pender is open and Pamlico is now closed.

Southwest - Nelson McCaskill reported that the district met in May in Charlotte and took a tour of Panthers Stadium. One new member, Ashley Lee in Cleveland County.

4-H Department Review: Jackie Helton reported only a brief time was allowed for discussion of concerns during the review. Main issues: leadership, poor communication, vision, recommended hiring a state leader. A search committee for the state leader has been appointed.

Congress Task Force - Results have been announced at State 4-H Congress. As a result Shannon McCollum will take the suggestions and assist state council members in implementing the recommendations.

New Business:

Federation: Robert Lopp indicated two issues would be coming before Federation. Epsilon Sigma Phi will submit a request to join Federation this year. The second item reported is that the soybean association has agreed to give the association $750 and it can be divided up between the associations. In addition to this money, a decision will be made about collecting additional dues from each association to cover Federation expenses.

Upcoming Events:
NAE4-HA meeting October 31 - November 4 in Oklahoma City
Federation Forum - December 3.

Announcements: Nelson asked committee chairs to look for chair elects from the committees and to report those recommendations to Peggie or Nelson.

Reminder to the directors to let Peggie know next years district officers. She also needs to know the district committees too!

Upon motion, meeting adjourned.

Respectfully Submitted,

Barbara Dunn Swanson
NCAE4-HA Board Secretary