POLICY STATEMENT of the
NORTH CAROLINA ASSOCIATION OF EXTENSION 4-H AGENTS

This shall be a summary of decisions that have been approved by the general membership or the board of directors that affect more than the current year. It shall not include committee reports and shall not be a part of the Constitution and By-Laws.

The Constitution and Policy Committee shall be responsible for updating this section each year.

ENRICHMENT FUND

1. A non-profit tax-exempt Foundation will be established or used to accept contributions.
2. The campaign goal will be to raise $10,000.00 from within the Association. The target date for reaching this goal will be August, 1984.
3. All Association members will be given an opportunity to establish an individual pledge to the Fund. The pledge will include: (a) dollar amount to be donated, (b) time period over which donation will be completed.
4. It will be the individual member's responsibility to determine the source of their pledge, i.e. from personal funds, sponsors, or etc.
5. Income produced by the first $10,000.00 of the Fund will be used for professional improvement activities directed toward continually increasing the level of professional competency of the Extension 4-H Agents throughout North Carolina. These would include, but not be limited to, funding of such activities as: seminars, swap shops, idea share-in, guest speakers, publication and distribution of professional papers, partially publication and distribution of professional papers, partially offsetting costs of "Rapport"' and/or other internal professional improvement publications of the Association.
   The income produced will be administered, under the guidelines set forth above, as follows:
   1. 40% will be divided evenly among the Extension Districts and returned to the District Associations. Distribution will be made annually on or about January 1 or by the end of the Winter Board Meeting.
   2. 60% will be administered by the State Association Board of Directors in such a way as to benefit the maximum number of agents throughout North Carolina. If any part of the income produced in a particular year is not needed, it will be retained in the Fund for use as needed in later years.
   3. Distribution and use of the income will begin when the balance in the Fund reaches $10,000.00.
6. Income produced by any principal funds above $10,000.00 will be added to the principal until the base amount reaches $20,000.00. After the Fund reaches $20,000.00, all income produced will be distributed as indicated in 5 above.
7. If and when North Carolina serves as host for the National Association meeting, $10,000.00 of the principal sum will be used for national meeting expenses. Any amount above $10,000.00 will remain in the Fund to continue to be used as specified in number 5.
   
   (Approved August 26, 1982)

   A committee (not a standing committee) of FIVE (5) shall be appointed to manage the Enrichment Fund. The president shall appoint two people who will serve along with the current Treasurer, past Treasurer, and Treasurer-Elect.
   

   (Approved February 7, 1996)

   The treasurer will continue his/her duties; however, the past treasurer will chair the enrichment auction and enrichment recognition. The past treasurer will keep track of all record keeping from the auction, contributions and payroll deductions in support of the enrichment fund. (January 2004)

WINTER PROFESSIONAL MEETING ROTATION SYSTEM

1988 - NC   1993 - NP   1998 - NE   2003 - NC	2008 - SE   2013 - NE
1989 - W    1994 - NE   1999 - NW   2004 - W	2009 - SC   2014 - WC
1990 - NE   1995 - SW   2000 - SE   2005 - NC	2010 - SB*   2015 - SE
1991 - NW   1996 - NC   2001 - SC   2006 - NE   2011 - NC   2016 - SC
1992 - SE   1997 - W    2002 - SW   2007 - NW   2012 - W    2017 - SW

* SB= State Board, (Approved January 17, 1987, amended January 24, 1997, amended January 29, 1999, amended January 25, 2002, Amended August 15, 2008)

ANNUAL CONFERENCE ROTATION SYSTEM

 
1990 - NP   1994 - W    1998 - NP   2002 -  W   2006 - SC	2010 - NE  2014 - NC
1991 - SC   1995 - NE   1999 - SC   2003 - NE   2007 - SW   2011 - WC  2015 - W
1992 - SW   1996 - NW   2000 - SW   2004 - NW	2008 - NC   2012 - SE  2016 - NE
1993 - NC   1997 - SE   2001 - NC   2005 - SE	2009 - W    2013 - SC  2017 - WC

(Approved January 17, 1987, amended January 24, 1997, amended January 29, 1999, amended January 25, 2002 and August 15, 2008)

PROFITS FROM DISTRICTS HOSTING MEETINGS

• From the profit that a District hosting the winter or State meeting makes, $150.00 or 30%, whichever is less, shall go to the State Association. These funds will be restricted income deposited into NCAE4-HA Money Market account up to $1,000.00. Any funds in excess of $1,000.00 can be used as the Finance committee deems necessary for operational expenditures.
  (Approved February 28, 1990, January 25, 2002, November 2004, August 2007, March 2009)

• A non-member registration fee shall be assessed in the amount two times the current State dues and will be applied to the registration fee. (Approved November 8, 2005.) Money received from non-member registrations will be retained by the host district for Conference expenses. (Approved August 24, 2007.)

• If payment for meeting fees is not received before or on the day of Annual Conference or Winter Professional Meeting, the State Treasure shall send an invoice giving 30 days to pay. If payment is not received within those 30 days, a second notice will be sent by registered mail, that includes a $25.00 penalty. After 60 days, a letter will be sent suspending their rights and privileges until paid, and a copy of the letter shall be sent to their supervisor. (Approved March 2009.)