CONSTITUTION of the
NORTH CAROLINA ASSOCIATION OF EXTENSION 4-H AGENTS

 
Approved:          September 29, 1972        August 23,1993 			August 16, 2006
Amended:           August 30, 1979           September 7,1994   
                   August 20, 1980           August 31,1995  
                   August 20, 1981           September 14,1996  
                   August 26, 1982           August 27, 1997  
                   August 25, 1983           August 25, 1999  
                   August 23, 1989           January 25, 2002
												 
           
                       

The Constitution and By-laws of the North Carolina Association of Extension 4-H Agents herein outlined will be in no way be construed to abrogate, infringe upon, or be in conflict with the Constitution of the National Association of Extension 4-H Youth Agents, nor will this Constitution and By-laws be construed as infringing upon or being in conflict with the Constitution of the North Carolina Federation of Cooperative Extension Associations.

ARTICLE I: NAME

The name of this organization shall be "North Carolina Association of Extension 4-H Agents."

ARTICLE II: PURPOSE

• Section 1. The primary purpose of the North Carolina Association of Extension 4-H Agents is to promote the profession of Extension 4-H and youth work in North Carolina.
• Section 2. The objectives of the Association are as follows:
  1. To advance the professional status of the Extension personnel involved in 4-H and youth work.
  2. To encourage professional improvement and improved professionalism among its members.
  3. To provide a medium for the exchange of ideas, methods and techniques as they relate to planning and implementing the Extension 4-H and youth development program in North Carolina and to further provide the same opportunities with Extension 4-H and youth workers throughout the nation, through affiliation with the National Association of Extension 4-H Agents.
  4. To promote and increase interest in Extension 4-H and youth development work as a career.
  5. To promote understanding and cooperation among all Extension workers and to establish and maintain a close line of communication with Extension Administration through affiliation with the North Carolina Federation of Cooperative Extension Association.

ARTICLE III. MEMBERSHIP

• Section 1. Membership in the Association is open to all Extension Agents, County Directors, State Extension Specialists, State Extension Assistants and Associates and State Extension Administrators with the North Carolina Cooperative Extension Service who promote and/or work with the 4-H youth development program. Said active members shall uphold this Association by attending meetings, voting, paying dues, holding offices, performing other special assignments, and by upholding the Association's Constitution and By-laws.
• Section 2a. All former members shall be eligible for associate membership. Associate members, upon payment of NCAE4-HA dues, shall have all the rights and privileges of membership in the Association, except the right to vote or hold office.
• Section 2b. Life membership shall be granted to all members after they retire from Extension upon a one time payment of double the annual dues. Life Membership shall have all the rights, priviledges, and responsibilities of membership in the Association, including the right to vote and hold office.

ARTICLE IV. OFFICERS

• Section 1. The officers of this Association shall be President, President-Elect,Vice President, Secretary and Treasurer.
• Section 2. The officers shall be elected at the annual meeting of the Association and shall serve for one year, or until their successors are duly elected and qualified. No officer shall be eligible to succeed himself or herself, except that any officer appointed or elected to fulfill an unexpired term may be elected to regular term in that office.
• Section 3. The North Carolina Association of Extension 4-H Agents shall be divided into districts. The number of districts and counties to be included in each District shall be determined by a majority vote of the members in attendance at any Annual Meeting of the Association provided the total membership is notified in writing or via electronic media of the proposed change at least thirty days prior to the meeting. Recommendations for changing the number of districts and/or changing district boundaries shall be made to the membership by the Association's Board of Directors. Each District shall elect a Director and such other officers as they deem necessary.
• Section 4. The Board of Directors shall be composed of the officers of the Association, the immediate Past President, and the director from each district. Association members, who are serving as officers of the North Carolina Federation of Cooperative Extension Associations or the National Association of Extension 4-H Agents, the Editor(s) of the North Carolina 4-H Agents Newsletter, the Historian, the Parliamentarian and the Treasurer-Elect will serve as ex-officio members of the Board of Directors for the period of time that they hold one of the above positions.
• Section 5. The President, President-Elect, Vice-President, Secretary, and Treasurer of the Association shall constitute the Executive Committee.

ARTICLE V. MEETINGS

• Section 1. The Association shall have at least one annual meeting for the purpose of furthering the objectives of this Association; receiving reports of offices and committees; electing officers and transacting any other business that may arise. Business meetings may be closed to all except voting members of the Association and invited guests as determined by the President.
• Section 2. The Executive Committee shall meet upon the call of the President.
• Section 3. The Association shall conduct at least one annual workshop for the primary purpose of furthering the work of the committees and conducting the business.

ARTICLE VI: POWERS

• Section 1. This Association shall have all the powers usually exercised by educational and service organization and those that may be specifically authorized by the members.
• Section 2. This Association may affiliate with the state, regional, national and/or other organizations serving the needs of the Extension workers and Extension Service.
• Section 3. This Association may delegate some of its powers to the districts and/or committees to properly and effectively carry out its purpose.

ARTICLE VII. QUORUMS

• Section 1. Those members present at any annual or special meeting of the Association shall be considered a quorum provided the membership is notified of the meeting at least 30 days in advance.
• Section 2. A quorum of the Board of Directors shall consist of not less than a majority.
• Section 3. A quorum of the Executive Committee shall consist of not less than three officers.

ARTICLE VIII. AUDITS AND BUDGETS

A Finance Committee of the Association shall audit the financial records and present it for consideration at the annual meeting.

ARTICLE IX. RATIFICATIONS AND AMENDMENTS

• Section 1. Ratification of this Constitution and attached By-laws may be accomplished by a vote of two thirds of the members present at any annual or special meeting of the Association, provide the membership is notified in writing of the ratification vote at least 30 days in advance. Said notice shall include a copy of the proposed Constitution and By-laws.
• Section 2. This Constitution and/or attached By-laws may be amended by a two-thirds vote of the members present at any annual meeting of the Association provided the total membership is notified in writing of the proposed change at least 30 days prior to the meeting. This Constitution and/or attached By-laws may also be amended by a two-thirds vote of the total current membership by mail.