SUGGESTED JOB DESCRIPTION FOR COMMITTEES of the
NORTH CAROLINA ASSOCIATION OF EXTENSION 4-H AGENTS

ANNUAL CONFERENCE

• Committee and chairman (state President-Elect) work with host district to plan the winter Professional meeting and Annual Conference.

CONSTITUTION, POLICY, AND LEGISLATIVE

• Review constitution each year to insure its workability.
• Assist members in understanding the constitution, a guide for the conduct of association business.
• Summarize and update policy statement annually.
• Explore matters of public policy which have an effect on Extension 4-H programs.
• Work with and through the Extension Federation in demonstrating unified concerns for legislative issues, employee benefits, etc.

FINANCE

• Committee and chairman (state Treasurer) solicit needs from state committee chairman for budget preparation.
• Prepare budget; pay bills promptly; keep accurate records of all financial transactions.
• Prepare financial statement prior to Winter Professional meeting and Annual Conference.

NOMINATING

• Committee and chairman (immediate past state President) prepare a slate of qualified candidates for state office.
• Nominate qualified individuals for NAE4-HA offices, committee chairmen,committee chairman-elect, and officers for NCFCEA.

PROFESSIONAL DEVELOPMENT

• Make recommendations to Extension Administration on staff development, scholarships, advanced degrees and research. Offer support and suggestions to Annual Conference committee.

PUBLIC RELATIONS & INFORMATION

• Explore concerns of NCAE4-HA, the North Carolina 4-H program and the 4-H profession in the areas of image, publicity and promotion.
• Collect innovative and effective public relations ideas and share these with association members.
• Encourage agents receiving special recognition to complete "Publicity Release Summary" and return to appropriate person. Contact award recipient and newly elected officers to encourage follow-through for local publicity.
• Coordinate a bi-annual "Public Relations Share Fair" to provide an opportunity for agents to share successful publicity strategies and models.

RAPPORT

• Collect news and articles from members and edit for Rapport and New and Views.
• State chairman serves as Rapport editor.

RECOGNITION

• Recognize members and program assistant for outstanding work through the following awards: Distinguished Service Award, 25 Year Service Award, Young Agent Award, Dalton Proctor Award,Program Assistant Award, American Spirit, Achievement in Service Award, Meritorious Service Award, Communicator Awards, Diversity Award, Natural Resources and Environmental Stewartship Award and other National 4-H Agents Association Awards.
• It is recommended that committee members be past award recipients.

PROGRAMS

• Analyze and share educational materials, techniques and methods used by 4-H professionals in programming. The concept of this committee does not include the development of 4-H programs for program materials.
• Identify program needs and refer to the Curriculum Development Council.
• Point of Reference: On the national level, after program needs are identified, respective task forces are set up. The chairman then appoints a chairman for each task force. Membership for these task forces comes from the total membership. The task force chairman functions for the year appointed and reports task force action directly to the committee, current and on-going. The current section consists of task forces designated to meet the immediate needs and concerns of members. The on-going section consists of task forces that have long-range concerns. As the needs of these task forces diminishes, they may be replaced by task forces from the current section.

DIVERSITY

• Committee and chairman will guide NCAE4-HA members in developing and adopting attitudes and behavior that fosters inclusivity.
• Encourage members to be proactive in providing programming that bridges barriers, promotes harmony and appreciation among diverse audiences. li> Identify and secure resource materials that address inclusivity.
• Help to sensitize the Extension community to the needs of diverse audiences.

MEMBERSHIP COMMITTEE

• Composed of District Vice-Presidents and the chairman (State Vice-President)
• Orient new members to the Association.
• Recruit potential members.
• Maintain enrollment forms, including National and State life members.
• Collect membership forms and dues. Forward checks to the district treasurer and submit appropriate forms to State Vice President.
• Serve as spokesmen at workshops for marketing membership.
• Update State membership directory yearly on the NCAE4-HA web site.
• Mail hardcopy of the membership directory to all life members annually.